Business Letter Outlook Templates

How to Make a Business Letter in Outlook

Writing letters are one of the oldest ways of communication. People write personal letters to their friends, family, and colleagues. Aside from personal letters, some letters exist to initiate or demonstrate a relationship between businesses. These are business letters. Writing a business letter may sound hard for some, but it's not. To help you, you can use the steps below in making a business letter in Microsoft Outlook:

1. Start With Your Objective

Firstly, before you start writing, ensure that you know your objective. Ask why you have to write the letter and identify what kind of letter you're going to write. Do you want to write a cover letter, a promotion letter, or others?This is important to have a point in making the letter. This will be your guide in keeping the content of your letter in line with your objective.

2. Know Your Recipient

Next, you have to know who your recipient is. Is it your employer, your business project partner, or your boss? You also have to remember to address your recipient formally on the printable letter. Writing for someone you have no idea about is like writing for no one. 

3. Use Terms Your Recipient Can Understand

You don't have to sound like a genius by using less known terms in writing a sample letter. You have to adjust to the terms or words your recipient will understand. After all, your goal is to communicate with the person. If you use terms or phrases that your recipient will have a hard time understanding, your communication with each other can be a failure. 

4. Establish a Formal Tone

Every business letter has to establish formality. Whether you're writing a job proposal letter, a recommendation letter, or any professional letter, you should set a tone of respect and impartiality. You can do that by using formal and proper language. The Medium says that any message can show if your formal or informal. With this, be careful in choosing your words.

5. Be Direct

Time is gold. Think about your recipient and understand that he or she is also busy like you. The person might not have all the time in the world to read a long letter. For that, be as concise and as direct as possible to keep your document short.