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The instant written record of a meeting or hearing (business or personal) is minutes, also known as minutes of the meeting (abbreviation MoM), protocols, or, informally, notes. Usually, the events of the meeting are identified and may include a list of participants, a statement of the issues discussed by the participants, and associated answers or decisions on the issues.
At the meeting, minutes will be created by a typist or court reporter, who may use shorthand notation and then compose the minutes and subsequently issue them to the participants. Alternatively, the meeting may be audio recorded, video recorded, or notes can be made by a group's designated or informally assigned clerk, with minutes later prepared. In order to record and schedule all minutes in real-time, several government departments use minute tracking software. Depending on the criteria developed by an organization, the format of the minutes will differ, although there are general guidelines. Meeting minutes typically start with the name of the body conducting the meeting and may also include the location, date, list of people present, and the time the chair called the meeting to order. The minutes should primarily include a record of what was done at the meeting, not what was said by the members, using Robert's Rules of Order Newly Revised (RONR). Concerning the quality of the minutes, the company can have its own rules.
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