How to Make an Expense Sheet in Microsoft Excel

Tracking business expenses is not easy, especially for someone who runs a small business. But, expenses are one of the necessary things that need to be present in a business plan for a company to operate well, according to an article from Forbes. So if you want to make an expense sheet, you might as well follow the provided tips below.

1. Know Your Goal

The first thing that you must do to begin your expense sheet-making is to know your goal. Are you making an expense sheet to track your project expenses? Or your monthly business spending? Or the annual profit of your company? Whatever your goal is, you have to determine it beforehand. Doing so will help you gather and input the necessary data into your expense analysis sheet.

2. Prepare a List of Your Expenses

Once you have set your goal for your expense datasheet, the next thing that you need to do is to list down your primary business expenses. The best way to do this is to scan receipt purchases from the past week or month. Every amount spent—whether to buy a pen or paper—is necessary, so make sure you don't miss out. After that, sort them out by dates and costs.

3. Create the Format

Set aside the expense list and begin creating your printable expense sheet format. The columns and rows depend on what expense you want to document. Moreover, in formating your weekly or monthly sheet, you can make use of one of the easiest to use applications in making documents—Microsoft Excel. This main software focus is to help users create organized and simple spreadsheets that they can use to present data conveniently.

4. Add Labels

After you add columns and rows into your expense blank sheet, it is now time to add labels. In doing so, make sure that you put the exact tags that are relevant to your goal. If you want to keep track of personal expenses, your expense sheet must consist of these labels: date, income, purchase category, budget, and actual cost paid. If it is for your business, you may include the name of the purchaser, or whatever you want to add in your expense sheet as long as it mirrors your objectives.

5. Fill Out Your Sheet

This area is simple. You just have to take the list of expenses you made earlier and incorporate each of the data into your expense assessment sheet. However, you have to make sure that you encode the correct data to the labels. Doing this should be a priority to avoid misleading information. Remember, you want to have a clear vision of your business spending and not the other way around.

6. Produce Your Expense Sheet

When you finish crafting your expense tracking sheet, it is now time for you to produce it. If your sheet if for office use, you may print out copies to hand out to your employees or send them a file copy via e-mail. If it is for personal use, you may produce a copy or save it on your phone or computer.