How To Create A Hotel Flowchart In PDF

If you're new to the hotel business, ask yourself this "What does it take to start a hotel?" With millions of hotels available, making a name and getting on top of the list is hard. Not to mention the fact that managing a hotel is not an easy task. You have to juggle your time between marketing the business, balancing the revenue and expenses, monitoring your employees, and more. Customers only want three things: a clean and comfortable facility, friendly staff, and a fast and easy and booking and reservation process. Maintain all these, and you'll surely attain the 5-start hotel rating.

Flowcharts provide a visual representation of your company's process flow. It ensures that every employee knows what to do for a smooth transaction. This also allows you to identify which part of the workflow needs improvement. Follow the steps below to create an effective flowchart for your hotel business.

1. Identify its use

Do you need a chart for your hotel management system? Perhaps, a chart that will guide your front desk employees on how to achieve a smooth room booking transaction? Before you start creating a chart, you must understand its use first.

2. List down the Steps

List down all the steps that your employee must go through. In creating the steps, talk to the department that works directly with the process. You should also understand how each step affects both the customer and your employee. It's wise to put yourself in the shoe of the person doing the process to understand what works best for that process. For instance, for check-in, ensure that the process is fast and both convenient for your customer and employee.

3. Input and Connect

In PDF, you can find the shapes from the Comment & Markup toolbar. Simply drag your desired shape into the document. Select the shape and input the step. To resize, drag the corner points. There should be one shape for every step. Analyze each step to identify which comes next and whether approval is needed before one can proceed to the next step. Connect the shapes starting from top to bottom using lines or arrows.

4. Keep it Simple

Flowcharts are basic charts; it doesn't necessarily need designs. Make your chart look uniform by using one size for the shapes. Use only one color as well. Only use other colors when you're dealing with decision symbols. However, it is best if you use the same color but in a different shade for decision symbols. Remember, the reason you've created this chart is to have a visual representation of how a certain process should be done. Meaning, the content is more important compared to how it looks. Just ensure it looks presentable and understandable.

5. Review and Analyze

Once your chart is finished, go back from the start and review your work. Analyze each step as you go along the process. Do you need more steps? Or do you need to remove some of the steps? Don't forget to check for spelling errors and other mistakes as well.

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