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May it be sending an inquiry of a job applicant, sending notices and announcements, or even sending warnings to difficult employees, a human resource employee letter can handle that. However, creating a well-written one is a tough task, especially for HR department personnel who still have other works to attend to. The great news is we have a template that you can use. Try our HR Employee Letter Templates in Google Docs, which you can download in a snap. Editing our templates are pretty convenient, as all our templates are 100% customizable. So do not waste another second and grab any of our professionally developed templates right away!
Any employee-related concerns must be attended by the company’s human resource department. Communication with employees is typically done through letters and emails, as huddles may be time-consuming. Depending on the purpose of the letter, your document must be tailored to your recipient.
Need some help so you can start writing your letter? Listed below are some tips that you may find useful.
Are you writing the letter for verification of certain employee requests? As proof of acknowledgment? As a written confirmation? As a response to a resignation letter? Employee hiring? Notice of salary increase? Anything that relates to the employee of the company can be the subject of your letter. Ensure that you define the purpose of your letter well so it would not be difficult for you to write the content in brief and straightforward.
In a business setting, any simple letter should be written following the professional tone throughout the document. Your recipient, which is the employees, will only take the letter seriously if you show your intent of professionalism. Knowing the recipient personally does not provide you the ticket to write the letter in a casual tone. Maintain professionalism in every letter and email that you are sending on behalf of your department or the company.
A lengthy letter will only end up not being read by the recipient. Hence, be simple and concise with your letter and keep the content focused on your purpose. For example, if you are writing to answer an applicant inquiry, avoid discussing what is not being asked. Only provide information that responds to the inquiry.
The recipient will be more engaged if your letter is as if talking with them personally. For instance, if you are writing a job offer letter, ensure that you make the recipient feel the warmth of your welcome along with the details of the acceptance if they take your company offer. The letter must also reassure them that they will be working in an environment where they will be nurtured. However, always keep in mind to be consistent with your business tone.
These are documents written by HR personnel, which serves to communicate with the employees and potential employees.
While it is a common misconception that an HR employee letter is only sent to those who are currently working for the company, these letters can also be used to communicate those who are interested in the company’s job postings or those prospective employees.
The block format is the most commonly used style. In this format, the entire content of the letter is left justified. The document is single-spaced, except for those in between paragraphs, which must be double-spaced.