Welcome Book

Welcome books are in-depth reading materials that introduce guests or clients to the who, what, when, where, why, and how of a vacation rental, hotel, or any type of stay. Rather than getting insights from a brief property listing page, a welcome book brings the complete orientation, amenities walkthrough, contact details, step-by-step instructions, and answers to an abode’s frequently asked questions.

Welcome Book Definition & Meaning

Welcome books answer what to expect about a property in a detailed and professionally written output, and this form of house manual is a welcoming introduction given to guests, readers, or newcomers.

A welcome book serves as a type of guidebook that houses all the essential information guests should be aware of to have a pleasant stay.

What Is a Welcome Book?

A welcome book is a reading material that provides patrons with important information. Welcome books may either be printed or emailed to a guest for online reading. Although welcome books are associated with rentals, they can also be used as basic manuals for other purposes.

10 Types of Welcome Books

Vacation Rental Welcome Book

Probably the most prolific type of welcome book is the vacation rental welcome book. It is through vacation rental welcome books that guests learn about their stay. This book would not only contain answers to the frequently asked questions about a vacation property rental but also the unique book cover, creative photos of amenities, real customer reviews, and other relevant media.

Airbnb Welcome Book

Founded in 2008, Airbnb is a popular site for booking a cabin, vacation property, summer getaway house, apartment, and so much more. And every property eligible for a temporary stay should have its own set of Airbnb welcome books. That way, clients learn about everything there is to know about an Airbnb listing before and even after booking their stay.

Hotel Welcome Book

From a one-star hotel to a five-star hotel, a hotel welcome book is paramount to feature your hotel in the best light possible. Take this opportunity to showcase your hotel’s amenities, local attractions, and other major highlights. Besides introducing guests to your hotel, the welcome book can even guide them until their departure to have an accommodating and convenient experience.

Guest Welcome Book

Whether it’s spring break, Halloween, or Christmas, your guest house may get fully booked so be sure to display a well-documented guest welcome book for your prospective tenants. Don’t forget to greet your guests politely after the cover page to delight these clients as soon as they read the rest of the pages. Then, transition the message smoothly by mentioning the serious terms and conditions.

Vrbo Welcome Book

Vacation Rentals by Owner (Vrbo) is a competing platform for renting vacation houses and similar rentals to Airbnb. If your property accepts bookings from this online marketplace, then set a custom Vrbo welcome book as well. Guests can refer to the Vrbo welcome book for quick answers and easy access to a property rental.

Wedding Welcome Book

Wedding events and party companies may also plug in their prices, services, and programs in a compelling welcome book. Using a wedding welcome book, manifest your wedding service’s theme or personality that would make your company special. Of course, you still can’t forget about the FAQs such as what your wedding coordinating services has to offer.

Property Welcome Book

Plug your property rental info using an easy-to-read property welcome book. Treat a welcome book as the pilot episode of what guests should watch to fully comprehend a property rental except it is done in a written version. Then, realize that it’s a good sign if guests have fewer questions regarding your property rental if you have proposed a property welcome book ahead.

Interior Design Welcome Book

Interior designers may promote their works through an interior design welcome book. In this case, live up to your reputation in terms of design by embellishing the interior design welcome book creatively. You might want to insert cute clip art, high-resolution wallpaper, promotional comics, stamped elements, or letter typography in the welcome book.

Beach Home Welcome Book

A beach home welcome book‘s best asset is illustrating how cozy and sunny your beach house or resort is. Rather than simply showing one beach home scenery to a flyer, banner, or any one-page publisher, a welcome book is better because you have more pages to display the amenities, services, and awesome scenery. Make your welcome book appear as inviting as possible.

Client Welcome Book

Optimize a client welcome book as a custom welcome book to keep clients informed about your business, firm, or brand. From the name itself, you can tell that client welcome books are client-focused so be sure to state only the facts that clients would want to know about your business. You may also insert your company’s official flag or logo, set the images in PDF versions, or write the content artistically,

Welcome Book Uses, Purpose, Importance

Welcome books are made to ensure a pleasant experience for upcoming and ongoing guests of a property rental or any other purpose. The best part is that there are still plenty of interesting facts, functions, and reasons to incorporate welcome books in business.

Professional Communication at Its Finest

Guests often have top-tier expectations about their accommodations from a rental and proper communication is the first thing that can depict a business’ professionalism. Thanks to a welcome book, guests receive the 411 about the necessary questions and answers regarding their stay. You’ll impress them even further with excellent art designs and personalized statements inside the welcome book.

Easy Navigation to Rentals and Its Amenities

Treat guests accordingly, especially on how to switch on/off a room’s air conditioning system, what the WiFi password is, and other instructions that keep clients comfortable during their stay. The welcome book itself works like a manual so guests can navigate important matters seamlessly. Also, clients easily get to know the amenities available and how to access them if these details are discussed in the book.

Guide to Local Attractions and Special Highlights

Guests also enjoy exploring the outside premises of the place. Make their vacation enjoyable by instructing them how far a beach or specific tourist spot is, recommending the best restaurants or food shops, and helping them familiarize other establishments in the area may it be a school, museum, hospital, library, carnival, etc. Clear and in-depth instructions would be highly appreciated.

An Informative Book in General

Even without a tour guide, host, or personal interaction, a welcome book is useful for information regarding a rental. Make the most out of the data needed to discuss inside a welcome book such as the landlord’s contact numbers, tourist information, policies, to-do list, transportation details, etc. Make sure only relevant data are incorporated in the welcome book to meet this reading material’s purpose.

Convenience and Thoughtfulness May Lead to Promising Reviews

By providing guests with what they need to know about their stay in a welcome book, you are doing the right job to make their stay more convenient. A guest would have lesser questions about the rental and it may even reward your business with positive reviews. Hence, bring enough effort and thought into a welcome book to keep your rental business thriving.

What’s in a Welcome Book? Parts?

Welcome Message

Open a welcome book with a welcome message such as an obligatory greeting. It works best to personalize the welcome message or introduction, such as inserting a client’s name on a blank space of the book, so guests would feel much more appreciated that the book is made for them.

Contact Information

Identify the names of the manager, employees, or anyone who is part of the rental or business including their contact numbers. The contact info will be useful for guests in case they have questions or concerns and are unsure regarding who to contact for details.

Rules and Policies

A welcome book isn’t all fun and games because serious matters such as the rules or policies must be spelled out. This part should be clarified meticulously because failing to follow the stipulations could lead to disputes.

How-To Instructions

Be helpful to guests by instructing them about how to use the lockbox, thermostat, washer, TV, internet access, appliances, and other amenities. This element is crucial so that guests won’t have to keep calling for help on how to deal with the examples given earlier.

Recommendations and To-Do Lists

You may offer a to-do list or recommendations to guests so they’ll know how to spend their vacation productively and know the best places to visit. You’ll never know if guests may want to go to a party, beach club, drinking bar, or gym.

Travel Information

Denote a segment called travel information in a welcome book regarding how to get around the area. Give out directions and instructions on how to reach out for a taxi cab, car rental, airport, or any other transportation service in this part.

How to Design a Welcome Book

1. Set an appropriate Welcome Book Size

2. Figure out the purpose or what the welcome book is for

3. Personalize a Welcome Book Template

4. Input the basic parts of a welcome book

5. Apply the desired format, layout, and design

6. Save your progress and publish it

Welcome Book vs. Card

A welcome book functions like any book, which has a series of pages, and it is often used in rentals or professional businesses to introduce clients to products, services, or amenities.

A card is a thick piece of paper or board that is either folded or just one small document; it is used for professional or personal use.

What’s the Difference between a Welcome Book, Booklet, and Catalog?

A welcome book is a document that serves as a manual or introduction to what a rental or any business has to offer to new guests.

A booklet is a smaller version of a standard book that contains pieces of information depending on the subject.

A catalog refers to a systematized list of items that are itemized according to specific categories.

Welcome Book Sizes

Data sharing and presentation matter and you have to consider those two aspects carefully when it comes to deciding your preferred welcome book sizes. There might be differences in dimensions per type but you can always refer to the standard welcome book sizes.

Welcome Book Ideas & Examples

Considering that there are different types of businesses that use welcome books, it is crucial to specify the title, content, and overall design. Knowing some of the best welcome book ideas may help you find inspiration on what welcome books look like.

• 2 Pages Quick Welcome Book Ideas and Examples
• Holiday Welcome Book Ideas and Examples
• Lake House Welcome Book Ideas and Examples
• Digital Welcome Book Ideas and Examples
• Landscape Welcome Book Ideas and Examples
• Farmhouse Welcome Book Ideas and Examples
• Host Welcome Book Ideas and Examples
• Rental Welcome Book Ideas and Examples
• Modern Welcome Book Ideas and Examples
• House Welcome Book Ideas and Examples

FAQs

More in Graphic Design