Office Administrative Assistant Job Description
Job Title: Office Administrative Assistant
Act as the backbone of Global Trade Partners in our Office Administrative Assistant role. This position requires a strong-willed professional able to manage clerical tasks and communication while keeping the office running smoothly. The perfect candidate gets things done with efficiency, accuracy and a warm spirit.
Responsibilities and Duties:
As our Office Administrative Assistant, you will undertake:
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General clerical duties from photocopying and scanning to filing documents. Managing office supplies and equipment will be your responsibility.
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Comprises of ordering and restocking when necessary.
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Handling phone calls efficiently by directing them to the right department, taking messages and addressing inquiries promptly will form a significant part of your role.
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Maintain calendars for executives and team members, schedule meetings, appointments, and conference calls.
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Preparing meeting rooms with necessary equipment and ensuring they are ready for attendees will be part of your routine.
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To add on, drafting and proofreading documents, managing incoming and outgoing mail, and maintaining contact databases is pivotal in this role.
Qualifications, Skills and Competencies:
The ideal candidate will have:
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A high school degree or equivalent, with prior experience as an office assistant or in a related role.
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Excellent organization skills, ability to multitask and prioritize work, strong written and verbal communication skills and attention to detail are some of the key skills that are vital.
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Proficiency in MS Office Suite is required.
Necessary Experience:
A minimum of 2 years' experience in administrative support and office management is preferable for this role.
Additional Requirements:
This role demands a professional demeanor and the ability to maintain confidentiality. A keen eye for detail, impeccable organizational skills, and the ability to manage multi-tasking are prerequisites.
Benefits and Perks:
We offer a competitive pay package, health benefits, a vibrant work environment, and opportunities for professional growth.
Application Process:
To apply, send your resume and cover letter to [email protected]. Applicants can also call us at 222 555 7777 for additional details. Our office is located at 1780 Ralph Drive Cleveland, OH 44114.
About Global Trade Partners:
At Global Trade Partners, we strongly believe that our success is driven by our people. We strive to create an inclusive environment where each of our employees can excel while enjoying a rewarding career.
