Free Recruitment Vendor Agreement HR

Introduction

1. Purpose

This Recruitment Vendor Agreement ("Agreement") outlines the terms and conditions under which the Vendor will provide recruitment services to the Client. The Agreement aims to ensure that both parties have a clear understanding of the scope, responsibilities, and expectations involved.

2. Parties Involved

●      Client: [Company Name] located at [Address]

●      Vendor: [Your Name], located at [Your Company Address]

3. Effective Date

This Agreement is effective as of [Month Day, Year].

4. Duration

The Agreement shall remain in effect for one year from the Effective Date unless terminated earlier following Section 7.

Definitions

Scope of Services

1. General Services

The Vendor agrees to provide comprehensive recruitment services, including sourcing, screening, initial interviewing, and referring candidates for specific job roles.

2. Specific Roles and Responsibilities

3. Exclusions

The Vendor is not responsible for the final selection and hiring of candidates, which remains the sole responsibility of the Client.

4. Service Level Agreements (SLAs)

The Vendor commits to adhere to the following SLAs:

●      Response time to Client queries: Within 24 hours

●      Candidate referral time: Within 7 business days from the date of receiving the job description

Fees and Payment

1. Fee Structure

2. Payment Terms

The Vendor is not responsible for the final selection and hiring of candidates, which remains the sole responsibility of the Client.

3. Late Fees

A late fee of 1.5% per month will be applied to overdue payments.

4. Invoicing

The Vendor shall provide a detailed invoice, including a breakdown of services rendered and the corresponding fees.

Performance Metrics

1. Key Performance Indicators (KPIs)

The Vendor's performance will be evaluated based on the following KPIs:

●      Time to Fill

●      Quality of Hire

●      Candidate Retention Rate

2. Performance Review

Performance reviews will be conducted quarterly to assess the Vendor's adherence to the KPIs. Failure to meet KPIs may result in penalties as agreed upon by both parties.

3. KPI Diagram

●      Time to Fill: 30 days

●      Quality of Hire: 85%

●      Candidate Retention Rate: 90%

 Confidentiality

1. Definition of Confidential Information

Confidential Information includes, but is not limited to, trade secrets, business plans, and candidate information.

2. Obligations

Both parties agree to maintain the confidentiality of all Confidential Information obtained during the execution of this Agreement.

3. Exceptions

Confidential Information does not include information that is publicly available or disclosed through no fault of either party.

4. Duration of Confidentiality

The confidentiality obligations shall survive the termination of this Agreement for a period of two years

Termination

1. Termination for Convenience

Either party may terminate this Agreement with a written notice 30 days in advance.

2. Termination for Cause

Either party may terminate this Agreement immediately if the other party breaches any of its obligations.

3. Effects of Termination

Upon termination, all unpaid fees become immediately due, and both parties must return or destroy Confidential Information.

4. Post-Termination Obligations

Both parties agree to fulfill any obligations incurred before the termination date, including payment for services rendered.

Legal Compliance and Ethics

1. Compliance with Laws

The Vendor shall comply with all applicable federal, state, and local laws and regulations.

2. Ethical Standards

The Vendor agrees to conduct business in an ethical manner and report any conflicts of interest.

3. Audits

The Client reserves the right to audit the Vendor's compliance with this Agreement and applicable laws.

Indemnification

1. Vendor Obligations

The Vendor agrees to indemnify and hold harmless the Client from any claims, damages, or losses arising from the Vendor's negligence or willful misconduct.

2. Client Obligations

The Client agrees to indemnify and hold harmless the Vendor from any claims, damages, or losses arising from the Client's negligence or willful misconduct.

3. Procedure

In the event of a claim, the indemnifying party shall notify the other party in writing within 15 days and shall bear all costs, including legal fees, associated with the claim.

Miscellaneous

1. Governing Law

This Agreement shall be governed by the laws of the State of [State].

2. Amendments

Amendments to this Agreement must be in writing and signed by both parties.

3. Entire Agreement

This Agreement constitutes the entire understanding between the parties and supersedes all prior oral agreements.

4. Force Majeure

Neither party shall be liable for failure to perform its obligations if such failure is due to circumstances beyond its reasonable control, such as natural disasters.

5. Dispute Resolution

Any disputes arising out of this Agreement shall be resolved through arbitration in accordance with the rules of the American Arbitration Association.

This Agreement is executed by the duly authorized representatives of the parties as of the date first above written.

Vendor:                                                   Client:

[Your Name]                                            [Client Name]

[Month Day, Year]                                   [Month Day, Year]             

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