Free Diversity Vendor Agreement HR

1. Introduction

1.1 Purpose

This Diversity Vendor Agreement ("Agreement") is entered into by and between [Your Company Name] ("Company") and [Vendor Name] ("Vendor"). The purpose of this Agreement is to formalize the commitment of both parties to diversity, equity, and inclusion (DEI) in their business relationship.

1.2 Scope

This Agreement applies to all products and services provided by the Vendor to the Company.

1.3 Definitions

For the purposes of this Agreement, the following terms are defined:

• Diversity: Refers to the presence of a variety of identities, backgrounds, and perspectives.

• Equity: Implies fairness and equal access to opportunities for all, regardless of differences.

• Inclusion: Means creating an environment where all individuals feel valued, respected, and heard.

• Underrepresented Groups: Include but are not limited to individuals from racial and ethnic minorities, women, LGBTQ+ individuals, people with disabilities, and veterans.

2. Vendor Commitments

2.1 Diversity Hiring

Vendor agrees to actively promote diversity in its hiring processes. This includes:

• Ensuring that job postings and recruitment efforts are accessible to a diverse candidate pool.

• Implementing affirmative action measures to recruit and retain individuals from underrepresented groups.

• Regularly reviewing and assessing hiring practices to identify and address potential biases.

2.2 Workforce Composition

Vendor commits to maintaining and enhancing the diversity of its workforce. Vendor shall provide the following information:

• An annual report on the demographic composition of its workforce, including data on gender, race, ethnicity, and other relevant metrics.

• A plan to address any disparities or underrepresentation identified in the report.

2.3 Inclusive Workplace Practices

Vendor will implement inclusive workplace practices, including:

• Providing diversity and inclusion training to its employees.

• Creating an inclusive work environment free from discrimination and harassment.

• Encouraging employee resource groups or affinity networks that support diversity and inclusion.

3. Reporting Requirements

3.1 Data Reporting

Vendor shall provide the following data annually, beginning on [Month Day, Year]:

• Demographic data on its workforce, as described in Section 2.2.

• Updates on progress toward diversity and inclusion goals.

3.2 Training Programs

Vendor shall share information about its diversity and inclusion training programs, including course content, frequency, and participation rates.

4. Auditing and Compliance

4.1 Auditing Procedures

Company reserves the right to audit Vendor's compliance with this Agreement. Audits may be conducted annually.

4.2 Consequences of Non-Compliance

Failure to meet the commitments outlined in this Agreement may result in contract termination or the implementation of a performance improvement plan.

5. Termination Clause

5.1 Termination Conditions

This Agreement may be terminated by either party in accordance with the following conditions:

• Breach of Diversity Commitments: Either party may terminate this Agreement if the other party fails to meet its diversity and inclusion commitments as outlined in Section 2 of this Agreement, and such breach remains unremedied after a specified period for remedy, typically 30 calendar days from the date of written notice of the breach.

• Material Breach: Either party may terminate this Agreement if the other party commits a material breach of any other provision of this Agreement, and such breach remains unremedied after a specified period for remedy, typically 30 calendar days from the date of written notice of the breach.

• Insolvency or Bankruptcy: Either party may terminate this Agreement if the other party becomes insolvent, files for bankruptcy, or is subject to any similar legal proceeding, with immediate effect upon the occurrence of such insolvency, bankruptcy, or legal proceeding.

• Change in Control: Either party may terminate this Agreement if there is a change in control of the other party's ownership or management that results in a material change in the ability to fulfill the terms of this Agreement, and such change remains unremedied after a specified period for remedy, typically 60 calendar days from the date of written notice of the change in control.

6. Confidentiality

6.1 Handling of Confidential Information

All confidential information exchanged under this Agreement shall be handled in accordance with applicable laws and regulations. Both parties agree to maintain the confidentiality of sensitive information.

7. Dispute Resolution

Any disputes arising from this Agreement shall be resolved through mediation. The parties shall jointly select a qualified and neutral mediator with expertise in the subject matter of the dispute within 15 calendar days of either party's notification of the dispute. If a mutual agreement on the choice of mediator cannot be reached within this specified period, either party may request the assistance of a recognized mediation service to appoint a qualified mediator.

8. Non-Discrimination Statement

8.1 Commitment to Non-Discrimination and Equal Opportunity

[Your Company Name] is committed to fostering an inclusive and diverse environment. We affirm our dedication to non-discrimination and equal opportunity in all aspects of our business operations. We value and respect the uniqueness of each individual, and we prohibit discrimination or harassment based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by applicable laws.

Our commitment to non-discrimination extends to our relationships with vendors, partners, employees, and all stakeholders. We expect our vendors and partners to share this commitment and actively promote diversity, equity, and inclusion within their organizations.

9. Signature and Effective Date

This Agreement is effective as of [Month Day, Year].

Signature: [Your Signature]
Name: [Your Name]
Company Name: [Your Company Name]

Email: [Your Email]

Date: [Month Day, Year]

Signature: [Signature]
Name: [Vendor Name]
Company Name: [Vendor Company Name]

Email: [Email]

Date: [Month Day, Year]

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