Free Event Agreement Design

I. Event Details

This Event Agreement ("Agreement") is made and entered into as of the 21st day of August 2050, by and between [Your Company Name], located at [Your Company Address] ("Host"), and Summit Innovations Inc., located at 123 Business Lane, Suite 400, Business City, BC 12345 ("Client").

Event Name: Annual Business Summit
Event Date: December 15, 2050
Event Time: 9:00 AM to 5:00 PM
Event Location: Grand Conference Hall, 456 Main Street, Business City, BC 12345

II. Scope of Services

1. Venue Rental: Host agrees to provide the Grand Conference Hall located at 456 Main Street, Business City, BC 12345 for the event on the specified date and time.

2. Setup and Breakdown: Host will be responsible for setting up and breaking down the event space, including necessary furniture, decorations, and technical equipment.

3. Catering Services: Host will provide catering services as outlined in the attached menu and beverage options document.

4. Audio/Visual Equipment: Host will supply and operate all required audio and visual equipment, including microphones, projectors, and speakers.

5. Event Staff: Host will provide on-site event staff for assistance during the event, including coordinators, security, and service personnel.

6. Parking: Parking arrangements for guests will be provided as per the attached parking plan.

III. Payment Terms

1. Total Fee: The total fee for the event is $20,000, payable as follows:

   • Deposit: A non-refundable deposit of $5,000 is due upon signing this Agreement.

   • Balance: The remaining balance of $15,000 is due no later than November 15, 2050.

2. Additional Costs: Any additional costs incurred for extra services or changes requested by the Client will be billed separately.

3. Late Fees: Payments not received by the due dates will incur a late fee of $500 per week until paid in full.

IV. Cancellation Policy

1. Cancellation by Client: If the Client cancels the event more than 60 days before the event date, the deposit will be forfeited. If cancellation occurs within 60 days of the event, the Client will be responsible for the full payment amount.

2. Cancellation by Host: If the Host cancels the event due to unforeseen circumstances, a full refund of all payments made by the Client will be issued, and the Host will not be liable for any additional costs incurred by the Client.

3. Force Majeure: Neither party will be liable for failure to perform its obligations under this Agreement due to circumstances beyond its reasonable control, including natural disasters, strikes, or government regulations.

V. Liability and Insurance

1. Liability: Host will not be liable for any damages or losses incurred by the Client or its guests during the event, except in cases of negligence or willful misconduct by Host.

2. Insurance: Client is required to obtain and maintain appropriate insurance coverage for the event, including liability insurance, and provide proof of such insurance to Host prior to the event date.

3. Indemnification: Client agrees to indemnify and hold harmless Host from any claims, damages, or liabilities arising from the Client’s use of the event space and services.

VI. Miscellaneous

1. Entire Agreement: This Agreement constitutes the entire understanding between the parties and supersedes all prior negotiations or agreements.

2. Amendments: Any amendments to this Agreement must be made in writing and signed by both parties.

3. Governing Law: This Agreement will be governed by and construed in accordance with the laws of the State of British Columbia, without regard to its conflict of law principles.

4. Dispute Resolution: Any disputes arising out of this Agreement will be resolved through binding arbitration in accordance with the rules of the American Arbitration Association.

Signatures

By signing below, both parties acknowledge and agree to the terms and conditions set forth in this Agreement.

Host:

[Your Name]

[Your Company Name]

August 21, 2050

Client:

Jane Smith

Summit Innovations Inc.

August 21, 2050

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