Free Sales Agreement for Event Photography Services

This Sales Agreement for Event Photography Services ("Agreement") is made this [Month Day, Year] ("Effective Date") between [Your Company Name] ("Company"), located at [Your Company Address] and [Second Party] ("Client"), located at [Second Party Address].

1. SERVICES

1.1. The Company agrees to provide the Client with photography services ("Services") for an event specified by Client. The Services will include capturing high-quality photographs, editing said photographs, and delivering them in a mutually agreed format. The specific details of the event and the services to be rendered will be discussed and agreed upon by both parties prior to said services being carried out.

1.2. Photographer agrees to provide event photography services (the "Services") for the event described below:

• Event Name: [Event Name]

• Event Date: [Event Date]

• Event Location: [Event Location]

1.3. The Services will include, but are not limited to:

• Capturing high-quality photographs during the event.

• Editing and retouching selected photographs as necessary.

• Delivering the final edited photographs in a digital format to the Client.

2. COMPENSATION

2.1. The Client agrees to compensate [Your Company Name] ("Company") for the event photography services ("Services") provided in connection with [Product / Event Name]. The total compensation shall be [Amount], encompassing all necessary activities to fulfill the Service requirements, including but not limited to, capturing of photographs, post-production editing, and digital delivery of the final product.

2.2. An initial non-refundable deposit amounting to 50% of the total compensation is required upon the execution of this Agreement to secure the event date and commence the provision of Services. This deposit is to be paid by [Date] or as otherwise agreed. The remaining balance shall be payable upon the delivery of the final edited photographs to the Client. The Client shall receive an invoice detailing the final payment amount, which shall be due within [number] days of invoice receipt.

3. DELIVERY OF PHOTOGRAPHS

3.1. [Your Company Name] commits to delivering the final edited photographs to the Client no later than seven (7) days following the conclusion of the event, barring unforeseen circumstances or delays beyond the control of [Your Company Name]. The photographs will be delivered in a high-quality digital format, accessible to the Client via a secure link or direct file download.

3.2. The Client is responsible for downloading and securing the photographs within [number] days after delivery. [Your Company Name] is not responsible for storing or maintaining a copy of the photographs beyond this period unless otherwise agreed upon in writing between both parties.

4. USAGE RIGHTS

4.1. Upon full payment of the agreed compensation, [Your Company Name] grants the Client a non-exclusive, worldwide, royalty-free license to use, reproduce, and distribute the photographs for any purposes directly related to the event, including, but not limited to, marketing, promotional materials, and postings on social media platforms.

4.2. Notwithstanding the foregoing, copyright in the photographs remains with [Your Company Name], and [Your Company Name] reserves the right to use the photographs for its promotional purposes, including in portfolios, online galleries, and marketing materials. The Client acknowledges that this license does not include the right to sell the photographs or use them in ways that could be considered derogatory or defamatory to [Your Company Name] or any subjects therein.

5. CANCELLATION AND RESCHEDULING

5.1. Should the Client need to cancel or reschedule the event, the Client agrees to provide [Your Company Name] with notice as soon as practicable. In the case of cancellation, [Your Company Name] shall be entitled to retain the initial deposit as liquidated damages. If cancellation occurs within [number] days of the event date, an additional cancellation fee of [percentage]% of the total service fee may be applied to cover the loss of booking and preparation costs incurred by [Your Company Name].

5.2. In the event of rescheduling, [Your Company Name] will make reasonable efforts to accommodate the new event date, subject to availability. An additional rescheduling fee may apply, to be determined based on the proximity of the original event date and the extent of preparations already undertaken.

6. INDEMNIFICATION

Client agrees to indemnify and hold Photographer harmless against any claims, damages, or expenses arising out of the Client's use of the photographs.

7. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of [Your Address].

8. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties and supersedes all prior understandings, oral or written.

IN WITNESS WHEREOF, both parties acknowledge that they have read and understood this Agreement and voluntarily accept the duties and obligations set forth herein.

Client:

[Your Name]
[Your Job Title]

[Your Company Name]
Date: [Month Day, Year]

Photographer:

[Second Party' s Name]
Date: [Month Day, Year]

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