SECRETARY RECEPTIONIST JOB DESCRIPTION
I. Job Summary
As an HR Manager, I am excited to announce the opening for the role of Secretary Receptionist at [Your Company Name]. This pivotal position merges administrative support with reception duties, ensuring that our front office runs smoothly and efficiently. The ideal candidate will be a skilled multitasker, capable of handling a variety of tasks while providing a warm and professional welcome to visitors and callers.
II. Key Responsibilities
Responsibility | Description |
|---|
Greeting Visitors | Welcome visitors, inform them, and guide them appropriately. |
Answering Phones | Professionally handle and route calls, and take messages. |
Mail Handling | Sort mail, manage emails, and prep correspondence. |
Appointment Scheduling | Arrange meetings, appointments, and conference rooms. |
Office Supplies Admin | Restock office supplies to keep inventory organized. |
Records Management | Keep files organized for accuracy and easy access. |
Managing Admin Tasks | Perform admin tasks like copying, faxing, and data entry. |
Supporting Office Staff | Support staff, assist projects, and ensure smooth operations. |
III. Qualifications and Skills
Qualification/Skill | Requirement |
|---|
Education | High school diploma required; Associate's degree in Business Administration or related field preferred. |
Experience | At least 2 years of experience in a receptionist or administrative role is preferred. |
Communication Skills | Exceptional verbal and written communication skills, with a friendly and professional demeanor. |
Organizational Skills | Strong organizational skills with the ability to handle multiple tasks and prioritize effectively. |
Technical Skills | Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment (fax machine, copier). |
Customer Service Skills | Proven ability to provide excellent customer service, handle inquiries, and resolve issues efficiently. |
Attention to Detail | High level of accuracy in handling tasks, maintaining records, and managing office supplies. |
IV. Work Conditions
Work Environment: Office setting with a modern, open workspace. The position involves working at a desk and using a computer.
Hours: Full-time position with standard office hours, Monday to Friday, from 9:00 AM to 5:00 PM. Flexibility for occasional overtime may be required.
Physical Requirements: Ability to sit for extended periods, use office equipment, and occasionally lift to 15 pounds.
V. Reporting Structure
Position | Reports To |
|---|
Secretary Receptionist | Reports to the Office Manager or Administrative Supervisor, working closely with the executive team. |
VI. Salary and Benefits
Compensation | Details |
|---|
Salary Range | $42,000 - $52,000 per year, based on experience and qualifications. |
Health Benefits | Comprehensive health insurance including dental and vision coverage. |
Retirement Plan | 401(k) retirement plan with a company match of up to 4%. |
Paid Time Off | Generous vacation days, personal days, and sick leave. |
Other Benefits | Professional development opportunities, employee wellness programs, and corporate discounts. |
VII. Application Instructions
To apply for the Secretary Receptionist position, please send your resume and a cover letter detailing your qualifications and experience to [Your Company Email]. If you have any questions or need further information, feel free to contact [Your Name] at [Your Company Number]. We look forward to receiving your application and potentially welcoming you to our team!
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