New Hire Attendance Warning Letter Layout
Date:
To: [Employee’s Name]
Job Title: [Employee’s Job Title]
Department: [Employee’s Department]
1. Introduction and Purpose:
Begin by stating that the letter serves as a formal warning regarding the employee’s attendance. Emphasize the importance of attendance for productivity and team effectiveness.
2. Details of Attendance Issues:
List the specific dates or periods of absence. Include reasons for the absences if provided, and reference the company’s attendance policy.
3. Previous Warnings or Discussions:
Mention any prior warnings or discussions about attendance, including dates and summaries of those communications.
4. Expectations and Requirements:
Outline what is expected of the employee moving forward. Specify any actions they need to take immediately, such as providing reasons for absences or notifying the supervisor in advance. Clearly state what is expected in terms of future attendance.
5. Consequences of Continued Issues:
Inform the employee that continued attendance issues may result in further disciplinary action, up to and including termination of employment.
6. Support and Resources:
Offer assistance if the employee is experiencing difficulties that affect their attendance. Encourage them to communicate any issues so that support can be provided.
7. Contact Information:
Provide contact details for the supervisor or HR department for any questions or further discussions.
8. Acknowledgment:
Include a section for the employee to sign and return, acknowledging receipt and understanding of the letter. Note that the signature confirms receipt but does not necessarily agree with the contents.
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