Unauthorized Absence Warn Letter
[Your Company Name]
[Your Company Address]
[Your Company Email]
[Your Company Number]
February 20, 2058
Alex Johnson
Software Engineer
Dear Alex Johnson,
I am writing to formally address a matter concerning your recent absence from work. According to our records, you were absent from work on February 15, 2058, without prior approval or notification to your supervisor. This absence is considered unauthorized, as it did not adhere to our company's absence reporting procedures.
Our company policy requires all employees to notify their supervisor as soon as possible if they are unable to attend work. This allows us to manage workloads and ensure that all tasks are covered in your absence. Failure to comply with this policy can impact team productivity and disrupt our operations.
We understand that unforeseen circumstances can occur; however, it is crucial to follow the proper procedure for reporting absences. Please provide a valid explanation for your recent unauthorized absence and any supporting documentation that may justify your absence.
This letter serves as a formal warning. Continued unauthorized absences may lead to further disciplinary action, up to and including termination of employment.
We expect you to adhere to our company policies. Please acknowledge receipt of this letter and your understanding of the seriousness of this matter by signing and returning the enclosed copy.
If you have questions or need to discuss this matter further, please do not hesitate to contact me directly.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Human Resources Manager
[Your Company Name]
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