Irregular Absences Warning Letter
February 28, 2052
Harper Turner
Software Engineer
Development Department
Dear Harper,
I hope this letter finds you well. This letter serves as an official warning regarding your pattern of irregular attendance that has been observed recently. Your attendance record over the past month shows multiple absences, which are beginning to affect both your performance and the overall productivity of the team.
Below is a summary of your recent absences:
February 3, 2052 - No reason provided
February 10, 2052 - Personal emergency
February 15, 2052 - No reason provided
February 22, 2052 - Sick leave (no doctor’s note submitted)
While we understand that unforeseen circumstances can occasionally lead to absences, consistent irregular attendance without proper notice or a valid reason disrupts the workflow and places additional strain on your colleagues.
As outlined in our company’s attendance policy, employees are expected to maintain regular attendance and notify their supervisors promptly if they cannot attend work. If this pattern continues, further disciplinary action may be necessary, including suspension or termination of employment.
We kindly ask that you address this issue and ensure improved attendance going forward. If you are experiencing any personal or professional challenges that may be affecting your ability to attend work consistently, we encourage you to discuss them with your supervisor or reach out to the HR department. We are committed to offering support, whether through flexible working arrangements or other resources.
Please treat this letter as a formal warning and a reminder of your responsibilities. Your contributions are highly valued, and we hope that you take the necessary steps to resolve this issue.
If you have questions or need to discuss this matter further, please do not hesitate to contact me.
Sincerely,
[Your Name]
Human Resources Manager
[Your Email]
[Your Company Name]
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