[Your Company Name]
[Your Company Address]
October 4, 2050

Trace Durgan
Customer Support Representative
Customer Service Department

Dear Trace Durgan,

Subject: First Warning for Late Attendance

I am writing to formally address your repeated late arrivals to work, which have been observed over the past three weeks. Punctuality is critical to maintaining productivity and ensuring smooth operations within the team. Unfortunately, there have been three instances where you arrived late to work, specifically on the following dates:

• September 15, 2050

• September 20, 2050

• September 29, 2050

As outlined in [Your Company Name]’s attendance policy, consistent tardiness can disrupt workflow and negatively affect your performance and team dynamics. While we understand that occasional delays may occur, repeated lateness without a valid reason is not acceptable.

This letter serves as your first formal warning. We expect you to make immediate improvements in your punctuality and adhere to your scheduled working hours from now on. If there is a specific reason for your tardiness, please discuss it with your supervisor or the HR department so we can address any concerns or challenges.

Please note that failure to improve your attendance may result in further disciplinary action, up to and including suspension or termination.

We appreciate your attention to this matter and trust that you will take the necessary steps to correct the issue.

Sincerely,

[Your Name]
HR Manager
[Your Company Name]
[Your Company Number]

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