Verbal Harassment Warning Letter
[Your Company Name]
[Your Company Address]
November 27, 2050
John Doe
Software Engineer
Development Department
[Your Company Name]
[Your Company Address]
Dear John,
We are writing to formally address a serious matter concerning your behavior in the workplace. This letter serves as an official warning regarding instances of verbal harassment reported to have occurred on November 20, 2050, during a team meeting.
Incident Details
It has been brought to our attention that during the meeting, you made inappropriate remarks directed toward your colleague, Sarah Smith. Specifically, you referred to her work as "completely useless" and used an unprofessional tone that was perceived as aggressive and demeaning.
Such behavior is contrary to [Your Company Name]' Workplace Conduct Policy and is considered verbal harassment.
Policy Reference
As outlined in Section 4.3 of our Employee Handbook, verbal harassment includes but is not limited to:
Demeaning or disparaging comments about another person’s work or character.
Using a tone or language that creates a hostile or intimidating work environment.
Publicly criticizing colleagues in an unprofessional manner.
Impact of Behavior
This behavior has caused distress to Sarah and disrupted the team’s collaborative environment. [Your Company Name] is committed to fostering a respectful and supportive workplace, and actions that undermine this will not be tolerated.
Required Actions
To address this matter and ensure there is no recurrence, you are required to:
Immediately cease any inappropriate remarks or conduct toward colleagues.
Participate in the mandatory Workplace Civility Training scheduled for December 10, 2050, from 2:00 PM to 4:00 PM.
Adhere strictly to all company policies and maintain professionalism at all times.
Failure to comply with these requirements or any further violations will result in more severe disciplinary actions, up to and including termination of employment.
Acknowledgment of Warning
Please sign and return a copy of this letter by December 3, 2050, to acknowledge receipt and understanding of its contents. This warning will remain in your personnel file.
We trust that you will take this matter seriously and work towards aligning your conduct with [Your Company Name]’s values. Should you have any questions or require assistance, please contact our HR Manager, Jane Roberts, at hr@futuretech.com or (555) 987-6543.
Sincerely,
[Your Name]
HR Director
[Your Company Name]
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