Verbal Warning Reply Letter Layout
[Date]
[Supervisor’s Name]
[Company Name]
[Company Address]
Dear [Supervisor’s Name],
I am writing to formally acknowledge receipt of the verbal warning issued on [date]. I appreciate the opportunity to address the concerns raised and would like to offer my perspective on the matter.
1. Acknowledge the Warning:
I understand that the verbal warning pertains to [briefly state the issue, e.g., tardiness, a missed deadline, etc.]. I take this matter seriously and value the feedback provided.
2. Provide Your Explanation:
I would like to clarify that [explain your side of the issue briefly, ensuring not to appear defensive or dismissive. For instance, you can state specific circumstances, misunderstandings, or contributing factors if relevant].
3. Express Accountability:
I take full responsibility for my actions and am committed to ensuring that such issues do not occur in the future.
4. Outline Steps for Improvement:
To address the concerns raised, I plan to [list the specific actions or measures you will take, e.g., better time management, clearer communication, etc.].
5. Request for Collaboration or Clarification (if necessary):
If there are additional steps or guidelines you believe would help me meet expectations, I would greatly appreciate your guidance.
Thank you for bringing this to my attention and for giving me the chance to improve. Please let me know if there are any further matters you’d like to discuss regarding this issue.
Sincerely,
[Your Name]
[Your Company Name]
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