PIP Verbal Warning Letter
Date: January 15, 2050
Employee Name
John Doe
Software Developer
Development Department
456 Maple Street
Tech City, 50022
Dear John,
I am writing to formally document our conversation on January 14, 2050 regarding concerns about your recent job performance. During our meeting, we discussed several areas where improvement is necessary in order to meet the expectations of your role as a Software Developer.
Areas of Concern:
Missed Deadlines: Over the past three months, you have consistently missed deadlines for key project deliverables, specifically the “Project Orion” update, which was delayed by two weeks.
Quality of Code: The quality of the code submitted for “Project Eclipse” had a higher-than-acceptable number of bugs, which delayed the testing phase by an additional week.
Team Collaboration: There have been multiple reports from team members that you have not been consistently attending team meetings, impacting the efficiency of group discussions and decision-making.
Performance Expectations:
To address these concerns, we expect the following improvements:
Timeliness: Meet all project deadlines going forward. Specifically, the next milestone for “Project Orion” (due by February 20, 2050) must be delivered on time.
Code Quality: Ensure that all submitted code is thoroughly tested and free of critical bugs, with a target of no more than 1% error rate upon initial review.
Team Participation: Attend all scheduled team meetings, contributing actively to discussions and collaboration.
Next Steps:
You will be placed on a Performance Improvement Plan (PIP) starting January 16, 2050, with specific goals to meet by February 28, 2050.
This verbal warning serves as an initial step in addressing the performance issues. If there is no significant improvement or if the performance does not meet the established goals by the end of the PIP period, further disciplinary actions may be considered, including a written warning or other steps as outlined in the company’s policies.
Please acknowledge receipt of this verbal warning and the performance improvement plan by signing below. This document serves to confirm our discussion and expectations.
If you have any questions or would like further clarification on any of the points, please do not hesitate to contact me.
Sincerely,
[Your Name]
HR Manager
[Your Company Name]
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