IT Department Performance Warning Letter
[Your Company Name]
[Your Company Email]
June 10, 2060
Bennie Goodwin
bennie@you.mail
202 Maple Drive, Apt 101,
Lakeside, FL 33123
Dear Bennie Goodwin,
We are writing to formally address performance concerns that have arisen within the IT Department. This letter outlines specific issues and provides a clear action plan for improvement, along with expectations moving forward.
Performance Issues
Upon review, we have observed several areas where your performance has not met the department's expectations. Below are specific concerns:
Missed Deadlines: Project deadlines for the "Cloud Migration Initiative" and "Network Security Upgrade" in March and April 2060, respectively, were missed, delaying critical deliverables and impacting overall team progress.
Quality of Work: Submitted scripts for the "Server Optimization Project" contained multiple errors, causing avoidable downtime and requiring additional review by team members.
Communication: Responses to urgent queries from external vendors and internal team members during the weeks of May 15, 2060, and May 22, 2060, were delayed, hindering effective collaboration.
Company Expectations
To align performance with the company’s standards, the following expectations must be met:
Consistently meet project deadlines, such as the upcoming "Data Center Expansion Plan" due July 15, 2060. Regularly inform supervisors of progress or potential challenges.
Conduct thorough quality checks before submitting work, ensuring a high standard of accuracy and reliability.
Respond to all work-related communications within 24 hours, maintaining clear, professional, and timely dialogue.
Action Plan
To support you in meeting these expectations, the following steps must be taken:
Participate in Project Management Training by August 1, 2060.
Submit a weekly progress report to your supervisor every Friday by 5:00 PM, starting June 16, 2060.
Hold a monthly one-on-one meeting with your team leader, starting on June 30, 2060, to discuss ongoing challenges and successes.
This action plan will be reviewed on October 15, 2060, at which time we will evaluate your progress and determine the next steps.
Consequences
If the outlined improvements are not observed by the specified review date, please be aware that the following actions may be taken:
Formal performance review involving HR.
Potential probationary period.
Further disciplinary action up to and including termination.
We are committed to supporting your success and are confident you can reach the necessary performance standards with the provided resources and guidance. Please feel free to discuss any concerns or seek clarification with your supervisor at any time.
Thank you for your attention to this matter, and we look forward to your prompt improvements.
Sincerely,
[Your Name]
IT Manager
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