COMMUNITY FAIR ACTIVITY PLAN
I. Event Overview
Event Name: Oakwood Community Fair
Date: Saturday, June 15, 2054
Time: 10:00 AM - 4:00 PM
Location: Oakwood Park, 150 Park Lane
Target Audience: Families, local residents, and community groups
Theme: "Celebrating Local Talent and Unity"
II. Objectives
Goal 1: Promote local businesses and entrepreneurs by providing a free booth space for them to showcase their products and services.
Goal 2: Encourage community involvement by offering a variety of interactive activities for all ages.
Goal 3: Raise funds for local charity organizations through a raffle and donation stations.
III. Event Schedule
Time | Activity | Location | Assigned Person/Team |
|---|
10:00 AM | Opening Ceremony | Main Stage | Event Coordinators |
10:30 AM | Craft Market Opens | Vendor Area | Market Team |
11:00 AM | Kids' Games (Bouncy Castle, Face Painting) | Kids' Zone | Volunteer Team |
12:00 PM | Cooking Competition | Cooking Tent | Chef Panel |
1:30 PM | Live Music Performance | Main Stage | Entertainment Team |
2:00 PM | Local Talent Show | Talent Stage | Talent Coordinator |
3:30 PM | Raffle Draw | Main Tent | Fundraising Team |
4:00 PM | Event Close | - | Event Coordinators |
IV. Activities and Description
Objective: Provide fun, safe activities for children to enjoy while parents explore other parts of the fair.
Materials Needed: Bouncy castle, face painting supplies, volunteer staff
Instructions:
Set up bouncy castle in designated area.
Provide face painting service using safe, hypoallergenic paints.
Duration: 2.5 hours
Responsible Person/Team: Volunteer Team
Target Audience: Children and families
Objective: Showcase the culinary skills of local chefs and encourage community engagement through food.
Materials Needed: Cooking utensils, tables, ingredients
Instructions:
Set up cooking stations for each participant.
Judges will evaluate dishes based on creativity, taste, and presentation.
Duration: 1.5 hours
Responsible Person/Team: Chef Panel and Event Staff
Target Audience: Food enthusiasts, families
V. Staffing and Volunteer Roles
Role | Name | Responsibilities |
|---|
Event Coordinator | Sarah Lopez | Oversee the entire event, coordinate activities |
Market Team Lead | James Anderson | Manage vendor booths and ensure smooth operations |
Kids' Games Supervisor | Emily Park | Supervise the bouncy castle and face painting |
Chef Panel Leader | Mark Davis | Organize the cooking competition and judging |
Fundraising Lead | Olivia Harris | Handle raffle, donation stations, and prizes |
VI. Budget Plan
Item/Service | Estimated Cost | Total Cost | Notes |
|---|
Bouncy Castle Rental | $300 | $300 | Includes setup and takedown |
Face Painting Supplies | $100 | $100 | Paints, brushes, stencils |
Raffle Prizes | $250 | $250 | Local business donations |
Sound System for Stage | $400 | $400 | Rental for PA and microphones |
Cooking Equipment | $150 | $150 | For competition setup |
Marketing Materials (Flyers) | $150 | $150 | Printed flyers and posters |
VII. Marketing and Promotion Plan
Channels: Social media (Facebook, Instagram), local newspaper ads, flyers posted in local businesses, and email newsletter.
Timeline: Start marketing campaign 4 weeks before the event, with weekly posts on social media and reminders in the local newspaper.
Responsible Team/Person: Marketing Coordinator (Julia Roberts)
VIII. Risk Management and Safety Plan
Risk 1: Rain during the event.
Risk 2: Overcrowding at popular activities.
IX. Evaluation and Feedback
Evaluation Method: Post-event surveys for attendees, vendors, and volunteers. Observation during the event.
Feedback Collection: Use an online survey tool and have physical feedback boxes at the event.
Post-Event Review: Meet with the event team to discuss what went well and identify areas for improvement.
Plan Templates @ Template.net
