What Are Advertising Agency Meeting Minutes?

Steven Rogelberg's study found that 62% of people said meetings fail to bring their team closer. But meetings shouldn't be this way, because meetings can boost productivity and improve communication, according to Harvard Business Review. And when it comes to ad agency meetings, it's crucial to record the topics you've discussed through meeting minutes.

Advertising agency meeting minutes are records or notes of what happened during an ad agency's meeting. These records include decisions, assigned tasks, and deadlines for the employees to remember.

How to Write Advertising Agency Meeting Minutes

Writing meeting minutes for an ad agency committee meeting, marketing meeting, client meeting, etc. may sound like a hard task. But don't worry, it's not as hard as you think because the tips below will guide you how.

1. Prepare the Meeting Agenda

Before the meeting starts, you have to get the details of the meeting agenda first. Agenda is the list of the topics that the team will discuss during the meeting. Having an agenda will organize the transition of your meeting. And if you want to save time, you can download a sample meeting minutes template, too.

2. Take Note of the Important Details

You don't have to write every topic or discussion during the meeting. As the team meeting minutes taker, you only have to distinguish the crucial topics to write on the meeting minutes: the decisions, tasks, and deadlines discussed. Also, this means that you have to be very attentive during the discussion to ensure that you're recording the right details.

3. Record Concisely

You have to make your record legible to everyone. And since no one has the time to read a long meeting report, you have to write concisely. You can write in bullet format or write short sentences.

4. Send the Document to the Team

After the meeting, send the document to whoever the authorized person to approve it. Then, if there are any corrections, replace them. Lastly, send the approved document to the team.

General FAQs

  • What should be included in the meeting minutes?

  • How soon after a meeting should minutes be distributed?

  • Who usually takes the minutes of a meeting?

  • What are the action items in the minutes of the meeting?

  • In what tense should minutes be written?

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