What is Team Meeting Minutes?
Meetings are an essential part of an organization. Based on the Statista graph, it reveals that there is 1,298,300 number of business meetings held in the United States in 2012. These meetings ensure that each member of the company cooperates on all kinds of activities, priorities, expectations, and strategies. Team meetings usually last around an hour or so, and one of the effective ways that everyone can remember what they have tackled in detail is by using a corporate meeting minutes that are made by an appointed person.
How to Create a Team Meeting Minutes
When making such document, remember that the objective of the minutes is to give people the exact information concerning the meeting that has taken place. To help you with that, here are some easy tips:
1. Focus on the Basic Details
If you need to ensure that the sample meeting minutes include all the details you would need to know about a specific meeting agenda, then you will have to catch up on every information throughout the session. For starters, you will have to know who granted the meeting and provide the particular name of the team. Other than giving the name who conducts the meeting, you must also include the schedule of the meeting, the location where the meeting took place, and the attendance who took part in the meeting. If you have difficulty remembering all the specifics, then you might consider asking someone who can help you collect all the information.
2. Elaborate on the Discussions and Agenda
When there are basic meetings, there will always a particular subject matter that needs to be considered. Also, if there were matters that were left unfinished from the previous sessions or those that were discussed but are still going to be effective in the current meeting, then you will need to bring that up on the board meeting minutes. Mention all the subject matters that were discussed in the current meeting so that readers can see whether the previous information will come in beneficial or if there are still issues that need to be addressed.
3. Take Note of the Announcements
In this part, you will be indicating and specifying all the following announcements made by any of the members who participated in the team meeting. As you are doing so, make sure to mention who made the announcement and discuss everything entirely in the staff meeting minutes.
4. Authorize the Document with Signatures
Some members of the organization would seek proof of who is responsible for taking everything down that was tackled in the meeting. For some organizations, one signature is not enough to make it official. Some consider at least two or more legal signatories to authorize the document, i.e. annual meeting minutes. Since you are responsible for doing the task, you should provide your full name and embed your signature to make the document official.