How to Create a Printable Chart in MS Word?

A printable chart is a piece of document that is a visual tool used to present infographics. In comparison with an online chart, a printable chart is printed out and presented in a piece of paper. To present your chart effectively, it must be straight to the point, visually appealing, and informative. To know more about the fundamentals of a printable chart, below are tips that will guide you in effective chart-making.

1. Choose the Right Chart Template

Before anything else, choose the right chart template for your chart. Know what chart you wanted to make and use these pieces of information to select the right chart template to use. You can browse for chart templates at We offer a variety of templates suitable for your needs — from a chore chart to a number chart. Afterward, you can now proceed to the next step.

2. Prepare your Data

After choosing your chart template, prepare the data you wanted to include in your chart. If you prepare quantitative data, enumerate each. For example, if you wanted to make a seating chart for the wedding, know as to how many guests will attend and estimate if they will bring a plus one. For qualitative data, look for trusted and legit sites for the data. For instance, if you want to create a Gantt chart, include the trusted data you gathered, such as statistics.

3. Choose Images to Insert

After the data, you can add images to your chart. You can insert pictures used for data representation. E.g., for a bar chart, you can include a picture of bars representing the data. For a pie chart, you can insert a pie with the data in it. Also, label each image or data you present. Use simple terms that would translate into simple thoughts. Afterwhich, include the description below of each image. In that way, it would lead the reader to interpret the data in the presented image.

4. Differentiate your Variables

For your chart variables, you need to give them an identity. You can choose different colors, shapes, sizes, or fonts for each of the variables. But remember, do not bombard your chart with different colors, shapes, sizes, or fonts as it would look messy and untidy. For instance, when you make a flow chart or a behavior chart, you need different colors to emphasize a step or behavior in your chart. For your potty training chart, include child-friendly shapes that would motivate the child to follow the potty training chart.

5. Print your Printable Chart

It would not be a printable chart if you would not print it. Choose your desired paper stock in printing. But beforehand, proofread your chart from its top to the bottom. Make sure that there are no lapses or misspelled words. After everything, present your sample chart with a big smile!

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