Club meetings involve major decision-making activities and discussions. Recording these are crucial since they will be used for future club endeavors. Writing in verbatim is not ideal because you might stress over catching up with what the presider is saying. With that, you need to have a structure that ensures you only write down the key points of the meeting. If you are assigned to write down the minutes of the meeting, come prepared with our editable and downloadable full-page templates from our library of Club Meeting Minutes, that you can conveniently customize using MS Word. Make people stay on the same page when you subscribe and download today!
How to Write a Club Meeting Minutes in MS Word
A club meeting minutes is a recorded official document used to keep track of the significant discussions of a club meeting and its information can be used to make future decisions. It is also used to provide people information about what had unfolded during the session. Club supervisors or secretaries are usually assigned to write down the minutes of the meeting.
If you have little to no experience in writing meeting minutes, worry not because such a task is not arduous at all. Below are some guidelines that can help you get started!
1. Have a Well-Defined Outline
When it comes to writing minute meetings, outlines are lifesavers. Outlines, especially the ones made from a meeting agenda, makes writing a breeze. Instead of mindlessly jotting down notes, actions, decisions, and other discussion items, an outline allows you to determine what you should and should not write down. It is in this way that you can write meeting minutes efficiently.
2. Avoid Taking Notes in Verbatim
Even though you think that every single word uttered in the room during club meetings is important, it's not. Writing in verbatim will only make it difficult for you to catch up with the discussions. Just create a note that contains information on the key topic and important points of discussion in the meeting. If the presider or any club member will use highfalutin words, write down its simpler form.
3. Jot Down Decisions and Action Items
Decisions and action items are the main meat of any club meeting. This means that they're also going to serve the same importance in your meeting minutes. If you are having a hard time writing things down in a brief manner, you can never go wrong when writing just the action items and decisions made during the previous and present meetings.
4. Have a Clear Purpose When Writing
Although this may sound like a no-brainer, you'll need to know why you are creating this document in the first place. Whether you're making the meeting minutes for a school club during or one for company monthly meetings, it's important that you know just how useful the recorded information is going to be. It should boil down to your desire of wanting your club to make progress, reach milestones, and eventually achieve success in all of its endeavors.
