How to Make a Data Flowchart in Microsoft Word
According to an article by Ryan Rhoten, a digital marketer founder of the company CareerBrand, flowcharts are great for showing what’s happening during a process, whether during business operations or a project. This is just one of the benefits of using flowcharts. If you want to experience the rest of it, why not make one? We provided guidelines below to help you out.
1. Determine the Purpose of the Flowchart
Why are you making a flowchart in the first place? Is it for presentation purposes? Or is it for personal use only? Whatever the goal is, it will help you set the theme of your data flowchart. For clarity, flowcharts for presenting to customers are more creative than those for personal use.
2. Identify the Data to Include in the Flowchart
Now that you know what your diagram is for, identify the data that you’re planning to put in it. To make this easier, write all the essential data in a list. For now, don’t worry about getting it in order, what matters is you’ll have an idea of the data processing and data mapping elements.
3. Break Down Data into Smaller, Less Complex Parts
Your list will contain complex data that needs simplifying. This includes input and output information, import and export processes, and many others. Make your chart easier to track and understand by breaking down data into smaller parts.
4. Use Microsoft Word to Make the Actual Data Flowchart
Whatever operating system you have, Microsoft Word is readily available. If you already have this software application installed, start a new document with it. Afterward, add shapes and lines to illustrate the data and the flow of information, respectively. If you want to save it to a cloud application for easy sharing, don’t hesitate to do so.
5. Finalize and Present Your Flowchart for Validation
Finalize the layout and flow of information in your flowchart and have it validated by others in the company or organization. Even if this data flowchart is for personal use, it won’t hurt to have it checked. Go over the entire flowchart and make sure that the flow of data is logical.
What is a flowchart?
A flowchart is a visual diagram that illustrates the business’ flow of work processes. Its purpose is to graphically represent an issue and the steps needed to take to solve it. Another use of the flowchart is to define processes and connect the start and end points.
What are the components of a flowchart?
- A starting point.
- Decision points.
- Short descriptions of the processes.
- An end point.
What are the advantages of using a flowchart?
- Flowcharts make it easier to communicate information and the processes involved.
- Flowcharts enable transparency in information for the team, customers, and stakeholders.
- Flowcharts help in pointing out where issues arise and how to address them.
What are the differences between a flowchart, roadmap, and mind map?
A flowchart is a visual representation of the flow of information, a roadmap is an illustration of the plan for reaching a goal, and a mind map is a tool for showing the relationship of information.
Why is it good to use Microsoft Word for making a flowchart?
Just because Microsoft Word is commonly used for writing documents, it doesn’t mean it can’t be used for making charts and diagrams. Word is also capable of rendering basic shapes and graphics, making it a great tool for making flowcharts.