Free HR Employee Letter Word Templates

How to Write an HR Employees Letter in Word

In order to have a harmonious relationship,  there should be good communication between the employer and employee. Forbes listed the top ten issues that are mostly the reasons why an employee files complaints to HR.  Issues on Interpersonal challenge with their managers and/or coworkers topped this list. Salary is also one of these issues, which of course is not surprising.

When you write a complaint letter against someone in your workplace or if you’re an employer who wants to warn an employee for misconduct, read our tips below. These will guide you in writing a formal HR employee letter.

1. Open Word

Microsoft Word is everyone’s go-to word processing software. It’s not just easy to use but it’s also accessible from your PC, tablet, laptop, and even smartphone!

2. Start with the Basic Information

Start by writing the date, the information of the addressee, and your greetings. Don’t forget to double-check the name of the addressee. The reader will initially view and read this part of your letter so make sure you write the correct spelling.

3. Write Down Details

This means the body of your letter. Explain it using simple and comprehensible words. This part is the heart of your letter. One thing you have to remember is to stay formal and professional and avoid playing the blame game, especially if you’re sending a complaint letter about your boss.

4. Format Your Letter

For ideas on the standard letter format, you can browse the internet for templates. You can find templates such as an acknowledgment letter, complaint letter, grievance form, complaint form, and others. Make sure to edit before sending it to HR. 

5. Send It to HR

If you’re sure that everything is already in order, then send it to your HR. Maintain professionalism when meeting an HR employee or manager.