What Is a Travel Invoice?
The purpose of this formal document is to notify the recipient that he/she has to pay a specific amount for whatever travel-related services will be provided. What differentiates it from a travel receipt is that it is sent to the intended recipient before any form of payment is made. It's the perfect tool that allows one to keep track of a particular transaction and the customer or client that it's tied to.
How to Create Travel Invoices
By making use of our professional set of ready-made travel invoice templates together with the many compatible editing platforms, we’ve got you covered to help in your travel agency. Need some help or advice? Just check out our guide down below to find out how it’s done.
1. Specify Who It's For
When creating a service invoice, it is very important that you are able to include the basic information of whoever it is that you are supposed to send it to. Aside from the intended recipient's name, you must also place his/her billing address, phone number, and email address. You'll also want to include the invoice number and the date in which it was issued so that you'll have an easier time keeping track of the transaction.
2. Place Details on What Has Been Provided
If you're going to bill the customer/client, then you'll have to point out what it is that he/she is paying for. Make sure that you type in the full legal description of whatever travel-related service has been provided. Include other important details such as the cost, the name of the destination, the date of the trip, etc.
3. Provide Spaces for Payment Details
Even the most basic of invoices must point the total amount that must be paid and how. Start by adding up the costs in order to get the subtotal. Then you'll have to include any discounts or taxes into the calculation in order to get the total payment amount. Lastly, provide spaces where the customer/client can place the payment method that will be used.
4. Choose a Suitable Template
Next is to look through our library of invoice templates to see which design and layout would best suit your business invoice. Each template has a sleek and minimalist appearance, looking professional while still having enough color to let your brand stand out.
5. Fill It Up
Once you have the desired template, you can now open it in your chosen editing software and start working. To really make things convenient and time-saving for you, all our invoice designs already come with pre-made blank fields that you just need to fill out yourself (such as corporate name, car maintenance, lodging rent, tour services, transport services, etc.).
6. Ready to Send
After adding all the necessary information, just save it and your new invoice is ready to distribute. Increase your paperwork efficiency while making it look good with our Ready-made Travel Invoice Templates!