How To Create A Non-Conformance Report in Word
There will come a time when you'll need to draft a non-conformance report, a.k.a. non-conformity report and NCR form, when you've identified a fault in a product, service, project, process, manufacturing, or the management system of a business. The objective of this report is to make a definite and defensible explanation of the issue so that corrective action can be done. So, if you want to learn how to create one now, here are some tips on making a non-conformity report through the popular word-processing program, Microsoft Word.
1. Use A Template And Access It In Word
A non-conformance report does not have a standard format. So, if you're new to drafting a sample report, you might want to use a template. Our non-conformance report templates were specially made for diverse quality auditing applications. Browse until you find the perfect one for you. We are proud of the feature it has like it full customization which allows you to do anything you want with the template. The collection of templates above are compatible with Microsoft Word, which is the best program when it comes to creating professional documents.
You might be interested in business-related reports you might use in the future. Check out our business reports.
2. Fill In The Necessary Details
Now that you're ready to start drafting a management report, fill in the necessary details you find on top of the document. Typically, you'll need to fill in the audit date, the names, the NCR form number, part description, and finding number. These details are crucial since it will identify what was being audited.
3. Locate The Issue Of The Non-Conformance
Basically, a non-conformance report is the finding of faults. You need to establish what went wrong, whether it is a minor or a major problem. To better establish the problem, you need to get your hands on some evidence. Expound the issue and back it up with clear evidence. Bear in mind that with no evidence, you cannot justify the issue and that your sample report is not valid.
4. Disclose The Audit Requirement That Was Not Met
On your non-conformance report, you need to disclose what audit requirement was not met by that certain company. Specifying the requirement on your report will ensure that this is a legitimate report. It can be tedious to determine that requirement because it is your call as an auditor. It will also take up too much time and effort from you researching on which will suit the issue.
5. Give A Preventive Action
Having a preventive action or corrective action on your non-conformance report is not necessary. However, if you have a space for this on the template you have, try to write that action in a clear manner. Composing a corrective action can help the companies that are audited to improve and avoid the issues that are going to be discussed in the future. The last step is somewhat called damage control that will decide