How to Create a University Organizational Chart
Education aids in the transformation of every individual. The role of universities is to function as a learning institution. It serves as a training ground for research development and employment. Through developing skills and knowledge, students are trained to be ready to compete in the real world. But more than that, quality education must be implemented. But how does quality assurance works? In an academic institution, there is an administration that works hand in hand to provide what is lacking and what is essential. Part of the procedure that shapes an organization is through creating a stable university hierarchy. Keeping the school structure intact is mandatory, but somehow, it remains an issue. It creates a gap between employees and their work relations within the institution. As well as distorts the process of school behavior. That is why we provide steps below in creating a University Organizational Chart in Word.
1. Know the Details
It will be a challenge to start without gathering enough information. So, to begin with, prepare to jot down notes. Gather enough data, personnel information, and different positions. Make sure to determine who is active and what is the current situation of the university. You will need to identify the list of board members, committees, and administrative leaders. Aside from that, ensure that you know the exact ranking of officials. Sequencing the positions is vital as this determines power and authority.
2. Prepare a Template in MS Word
Now, prepare to visualize the structure. In doing so, you need to open your MS Word. Now, choose if you want to make a template from scratch, or download instead. Doing one from scratch gives you the flexibility of space in your document. But not the flexibility of time. So, in avoiding too much time consumed, our website offers selections of University Organizational Chart Templates. All you need to do is choose, edit, and print it in an instant. With your application, set it to a new document. Then, find your template from the My Templates tab.
3. Customize Your Template
Ensure that you customize your template according to university preference. Ask your heads for assurance. The classifications of organizational charts include vertical and horizontal layout. A simple chart depends on both. But we suggest you use a horizontal layout. The horizontal view gives you the flexibility to extend the range of employee structure. Categorize the boxes by departments with sub-divisions. Then, ensure that each box connects to the right department.
4. Jot Down the Details
Once the layout is ready, incorporate all the details you acquired. The process becomes more comfortable when you start from the top to down. The topmost part should be the Board of Trustees. Then, followed by the Chancellor, Vice-Chancellor, and the rest of the departments. For a university organizational chart, use the appropriate typeface. Arial and Helvetica are the typical choices of style. But you may opt to use different. But make sure it is readable enough for others.
5. Print and Release
It’s necessary to recheck and go over your document before printing it. Your chart must be complete and in proper order. Don’t take considerations of mistakes. So, ask someone to review your work for you. Or, send it to the higher authorities before printing it. Wait for a signal. Once everything is ready, print it in clean paper stock. Release and discuss it further.