The 2018 Bureau of Labor Statistics’ Occupational Outlook Handbook mentions that between the years 2016-2026, the surge in demand for conference and event planners in the US will increase by 11%. The data is higher and faster than the average number. Furthermore, Oxford Economics and Events Industry Council (2018) states that the event industry contributes over 5.9 million jobs for the people in the country.
If you think about it, businesses handle different events every day—from corporate events to charity galas and product launching to merchandise upgrading events. With all the materials to remember when managing a business function, event logistics managers need tools to organize their to-do lists. This article features professional and easy-to-edit event templates that event coordinators can use during their affairs.
10+ Event Logistics Templates in PDF | MS Word
1. Event Logistics Planning Template
Organize the to-do list for your upcoming event by using the Event Logistics Planning Template. It has an organized layout that event coordinators can easily revise to fit the flow of their activity. Make this yours by clicking the download button now!
2. Event Logistics Checklist Format
Checklists are efficient tools to use when you have a schedule to follow. The Event Logistics Checklist Format has a detailed layout that helps event coordinators determine their next tasks. The template also comes with suggestive questions queues. Don’t miss this opportunity and download it right now!
3. Event Logistics Manual Template
Event organizing is not an easy task. Each program or part of the event equates to different responsibilities. To make the workload more manageable, event supervisors should have a guide to the errands they need to accomplish. The Event Logistics Manual Template has a professional and informative content for the benefit of readers. Download now!
4. Conference Logistics Manager Sample
Keeping your logistics manager informed about their duties makes carrying the work smoother. The Conference Logistics Manager Sample has a customizable format that’s convenient for hiring staff when changing the obligations of the project management head. Don’t wait for tomorrow and download it right away!
5. Organising Large Event Logistics Template
When an event is more massive than expected—for instance, services and product launches or modern technology exhibition—the event management team should utilize documents that relate to the event’s magnitude. The Organising Large Event Logistics Template is a valuable material to use for work. Get your copy of this template now!
6. Sample Event Logistics Form
If you have an event planning logistics business, it’s vital to provide clients a sample inquiry form to gather the details of their activity. The Sample Event Logistics Form has a professional setup accompanied by well-coordinated sections for customers‘ convenience. Grab a copy now!
7. Logistics Event Planning Template in PDF
Nowadays, events take place at any time of the day. Some activities start in the morning while others at night. If your client’s preference is a daytime event, then you need this template sample. The Day Event Planning Template features two significant parts of the occasion. You can edit this template on any electronic device. Download now!
Forgetting the contact details and names of your clients would be embarrassing for your event company. Make sure to log the necessary information of your customers using the Event Logistics Roles and Contacts Template. It’s organized layout makes updating hassle-free. Download this excellent template now!
9. Event Logistics Example
Before you market the competence and reliability of your company, you first have to know the processes and strengths of your business. The Event Logistics Example is a simple instructional manual to guide event coordinators with their tasks. Grab your copy today!
10. Student Organisation Event Logistics Template
School events and celebrations are not a new thing. Before leaving the premises of the university, a student has to experience handling a school function. To make things more comfortable, students should download the Student Organisation Event Logistics Template. All the contents here help students reach their goals. Get this now!
11. Campus Event Logistics Checklist in PDF
Avoid the inconvenience and possible delays in the event by making sure all required materials are present during the occasion. The Campus Event Logistics Checklist in PDF comes with a detailed explanation of objects and activities to do before the main event. Download it right now!
5 Steps in Making an Event Logistics Template
Step 1: Create an Event Map
Every event organizer aims for a successful event. But you can’t reach that milestone without the right equipment and processes. One of the things to remember when making the event logistics template is the safety and convenience of the audience. After all, the presence of your selected crowd has an impact on the reception of your event. So, create an event activity map to prevent confusion and misdirection.
Step 2: Determine the Parameters of the Event
To ensure the security of the audience, event organizers need to take time to define the parameters of the event. As an event logistic tip, event organizers should set rules and restrictions. Furthermore, other production members should know these instructions. Include the directions on your event plan document.
Step 3: Communication Tools to Use
Whether the event utilizes an ample space or not, the staff members need to have constant communication with each other. So, enumerate the communication tools that you have to use during the event. You can also include different backup plans.
Step 4: Include a Contingency Plan
Always prepare for anything that might happen before, during, and after the event. With that, event organizers create a contingency plan in case of emergencies and unfortunate accidents. More than ever, event managers should make foolproof plans to avoid more problems or chaos.
Step 5: Streamline Your Event
Nowadays, digital streaming and live videos are trending. Whenever a social event finishes, you can do a quick search online to find content about it. With the modernization of promotional methods and information dissemination, organizers have to adjust to the growing digitally-aligned techniques. So, the event logistics team has to make sure that various mediums are available before, during, and after the event.