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5+ Hazard Assessment Form Templates – PDF

No matter what kind of job you’re in, there’s always going to be a number of possible dangers. Even an inside office job, where one would think that he/she is usually safe in, can encounter problems such as the threat of the office suddenly catching on fire or certain pieces of information leaking to competitors which could ultimately ruin the business. You may also see fire risk assessment templates.

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So it’s up to those in management to know what these hazards are as well as figuring out the ways to prevent them. The only way for them to be able to do that is if they conduct a thorough hazard assessment and this article will teach you all that you need to know. You may also see risk assessment templates.

Hazard Assessment Form in PDF

Hazard and Risk Assessment Form

Pre-Job Hazard Assessment Form

How to Conduct a Proper Hazard Assessment

Remember that there are jobs that have more risks in people getting hurt than others. While some hazards affect one’s health, there are also those that can physically injure others. There may even be those that can prove fatal if they’re left undetected! You may also see risk assessment form templates.

So in order to see what these different threats are and prevent them, one will have to conduct a thorough hazard assessment. Doing so will help you identify and then eliminate or control physical hazards and unsafe employee work practices before they even occur. That’s something that just about every single one of your employees can appreciate by the end of the day.

So here are the steps that you’ll need to follow in order to do a proper hazard assessment:

1. Preparation

Before you begin doing the actual assessment, you’ll need to create a system of job prioritization and a ranking system for the severity of each potential hazard. In general, it’s best that you start with the jobs that contain the most risks. A good example of these dangers are as follows:

  • Threats that have been documented to frequently occur as well as resulting in injuries or employee illnesses
  • Present severe and life-threatening hazards even if there haven’t been any documented instances of previous occurrences
  • Equipment that may prove to be unwise in use for certain projects as they may tend to produce more danger
  • Procedures that are too complex for any employee that they require sets of instructions to guide people towards completion
  • Involve serious and life-threatening hazards that could be triggered by a single worker error

After you have determined a priority system, the next step in preparation is to develop a method of ranking hazards by their potential severity wherein you consider both the probability of the danger taking place and the severity of the damages that may occur. You may also see sample IT risk assessments.

A good example being employees who may come into contact with dangerous substances as there’s a very high chance that it can physically and mentally harm the employee. The lowest ranking risks would be those that have little to no chances of any injuries occurring. You may also see risk assessment templates in PDF.

In terms of severity, the highest ranking may be that the injury will almost certainly cause fatality to one or more workers; that’s basically saying what dangers could kill someone while on the job.  The lowest that the worst-case scenario is a minor cut or bruise; something that can easily be treatable or ones that employees may be able to shrug off. You may also see sample risk assessment forms.

In this way, you will be able to see a written, visual representation of what jobs and hazards will require the most highly-focused attention.

2. Job Step

Once you’re done understanding the different danger levels, the next steps are for you to create your job hazard analysis. For best organization and record keeping, you should create a separate document for each individual job on the worksite. Each of these documents should contain three different columns, with each of them representing Job Step, Possible Hazards, and Preventative Measures. You may also see free assessment templates.

In the job step part of the column, you’ll need to write down information regarding the different steps one needs to do in order to complete a certain task. Remember that you have to write from the very first step all the way to the last. Cover each individual step of the job process, including both the person involved and the action that’s being taken. This way, you’ll know who’s doing what and what needs to be done, allowing you to take note of whatever danger that employee may be facing while conducting these tasks. You may also see the importance of risk assessments.

3. Possible Hazards

This is the part of the document where you’ll need to describe all of the different safety hazards that are presented within the job that’s being done. While you’re doing this, be sure that you think of all the imaginable dangers that your employees can face. You want to make sure that they’re all aware of the dangers that they could face and you want them to prevent or at least prepare for when they happen. You may also see assessment template samples.

When identifying and documenting hazards, you have to make sure that you write down everything in complete detail. You should never leave anything out as that’s what’s going to help everyone that’s involved in taking on dangerous jobs. So while documenting, be sure that what you’ve written down is able to answer all these questions:

  • What are all the different things that could possibly go wrong?
  • What would happen in the event that one of your employees come into contact with the hazard?
  • How would the employee come into contact with the hazard?
  • What can other factors contribute to the hazard potentially harming your employees?
  • What is the likelihood of the hazard in becoming an actual problem?

If you’re able to answer all of these questions, that that would just mean that you’ve been able to carry out a good assessment as well as you have a good understanding of what dangers can harm your employees. Also, these pieces of information will definitely be useful for the next step. You may also see assessment templates in a word.

4. Preventive Measures

In the final column, describe any possible preventative measures that could be implemented to either control or even eliminate all of the potential threats. When considering prevention, take the three control methods into account:

  • Engineering controls – This involves physically altering equipment or environments to the point where it prevents employees from coming into contact with any kind of hazard whatsoever. A good example of you doing engineering controls is when you implement visual or audio indicators such as flashing lights or warning sounds to assist delivery truck drivers in backing up, without the need of another employee being within close proximity. Engineering controls are considered to be the most desirable and effective form of hazard prevention because they are usually able to get rid of hazards altogether. Whenever possible, this should the first step of control that you should definitely take. You may also see best assessment templates.
  • Administrative Controls – If it is impossible to engineer a hazard out of existence or displace employees from a hazard’s exposure, then the next best thing is for you to take on administrative controls. These controls involve monitoring, adjusting, or training safe work practices into the daily routines of every single one of your employees. A good example is you required all of your employees to take part in employee training where they will be properly taught how to handle equipment, the different dangers of the workplace, what not do to avoid these dangers, etc. While these aren’t as good as the methods in the engineering controls, they’re still effective. The only problem is that all of this relies solely on human behavior, meaning that it all depends on whether an employee wants to remain safe by following the rules and regulations or not.
  • Personal Protective Equipment (PPE) – This is the kind of control that’s required whenever possible, but should never be considered as the only thing that can help employees prevent getting harmed by different hazards. Basically, you can’t rely solely on these to protect everyone, but they can be very handy in making sure that nobody gets hurt for the most part. Examples would be safety goggles, gloves, hard hats, back braces, face shields, chemical protection aprons, respirators, etc. You may also see sample assessment forms.

Workplace Hazard Assessment Form

Job Hazard Assessment Form

Tips for Preventing Workplace Injuries

Now that you’ve learned how to do a proper assessment of the different dangers in the workplace, you’ll still have to think about the different things you can do to ensure that nobody gets hurt. A single workplace accident can leave a big impact on your business. Between the medical bills, the lost productivity, all the workers’ compensation paperwork, and the low morale, it can get really costly. You may also see assessment form examples.

So the best way to ensure that you’re able to avoid any unnecessary costs is by ensuring that you can prevent all of your employees from getting injured. Here are the steps you should follow that should allow you to do so:

1. Incorporate a safety and wellness plan for the workplace. One of the best ways to prevent your employees from sustaining injuries is by having an effective accident prevention and wellness program.  The program needs to cover all levels of employee safety and health, along with a list of what procedures employees will need to take in order to create and turn in reports regarding hazardous practices or behavior. You may also see employee assessment templates.

2. Educate employees and management staff. You want everyone within the company to know what they have to do in order to prevent themselves from getting hurt, it shouldn’t just be limited to the standard employees. You’ll need to make sure that everyone goes through the appropriate training that will teach them about the dangers of the workplace, as well as what ensuring that they take all the necessary safety measures. You may also see competency assessment templates.

3. Research the vulnerabilities in all the different jobs. Not every job has the same dangers, there are those that may encounter more dangerous situations than the rest. Pay attention to all of the different risks that each job possesses and try to understand what it is that needs to be done to keep them away from your employees. You may also see training assessment forms.

4. Provide your employees with all the protective equipment that they need. Personal protection equipment is essential and should be enforced at hiring, meetings, and with spontaneous monitoring. You need to give the employees ample time to learn how to effectively use the protective gear that they are provided with to guarantee their safety. Be sure that you implement this during the course of their training so that they’ll have all the information needed regarding how they’re supposed to use whatever they’ve been given. You may also see self-assessment templates.

5. Have adequate staffing levels. More often than not, overtime hours are implemented because of low staffing levels.  Overworked employees may suffer from exhaustion and cut corners to meet or exceed output, thus resulting in them not considering what could happen if they do so. Hiring part-time or seasonal staff could help prevent accidents that are related to employee exhaustion. You may also see free assessment templates.

6. Never take any kind of shortcut. Remember that there are employees who get injured just because they try to cut corners to finish their jobs. Make sure all instructions are clear and organized to prevent undue mishaps in the workplace. You may also see sample needs assessment templates.

7. Monitor safety measures. After initial training, reinforce safety measures at every opportunity, i.e. staff meetings, supervision, and education. You can even decide to reward employees who have followed every single safety measure and who have remained injury free; doing so will make others want to follow in their example, thus leading to an even safer working environment. You may also see assessment forms in PDF.

8. Keep an orderly workplace.  Poor housekeeping can cause serious health and safety hazards. The layout of the workplace should have adequate footpath markings, be free of debris, and stations for cleaning up any dangerous substances that can harm employees. You may also see workplace assessment templates.

While you can never determine what dangers could possibly show up, it’s always best that you have ways of preventing them. So be sure to follow everything above to keep a healthy and safe working environment. You may also see assessment templates in a word.

If you would like to learn more regarding how to conduct hazard assessments or anything similar to the topic, then all you have to do is go through our site, find the articles that have the information you need, and utilize what you’ve been able to gather to help you out. You may also see project assessment templates.

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