Every individual may feel the need to take some time off from work due to some reason or another. Rules for sanctioning medical leave can vary depending on the type of organization and the employee agreement. Accordingly, an employee can apply for medical leave – either for himself or to take care of a family member. Writing a correctly worded and convincing medical/family leave letter is the first thing that you need to do to convey information about your situation and request for medical leave.
5 Steps to Write a Medical Leave Letter
Step 1: Use a Polite Tone Throughout
It is important to use a polite tone while writing a letter requesting medical leave, as it is a piece of correspondence which will be kept on record. Clearly state your situation and explain in a few words, the reason for your absence. It is not necessary to give full details because you will eventually have to explain things orally as well.
Step 2: Enclose the Proof of Your Illness
You will have to enclose the proof of your illness along with the medical leave letter if you are going to be absent for a long period of time. It would be a document signed by a certified physician. You also have to mention in the last paragraph, which documents you have attached with your medical leave letter.
Step 3: Keep it Professional
Take care about the overall structure of the letter, ie the salutation, the title of the addressee, three paragraphs, date and subject line. Clearly state the dates or the time period during which you will be absent, as well as the number of days you have been on paid leave and how many days of leave you are eligible for as of now.
Step 4: Use Ready-Made Formats and Templates
If it’s the first time you are writing a letter for medical leave and have no idea how to go about it, it’s better to take guidance from a senior. Mostly, companies may provide their own formats to apply for leave. But if they do not, you can browse through, download and use ready-made formats or templates to make sure you are doing the right thing.
Step 5: Lastly, State Your Work Plan
Show that you are willing to help. Mention the work that you will be taking home to complete during your medical leave. Nowadays it’s quite easy to coordinate and conveniently from home, therefore assure your manager/employer that you will be in touch with your work and colleagues from time to time even during the period of medical leave.
10+ Best Medical Leave Letter Templates
1. Letter Explaining Family/Medical Leave
If you are applying for medical leave to take care of the illness of a family member and need help, this template is just the one for you. It will help you to put forward all the details regarding your eligibility for leave, doctor’s reference etc. This medical leave letter template can be easily downloaded and edited in any file format.
2. Request for Leave of Absence Template
A leave of absence letter template can also be used while applying or requesting for medical leave, clearly stating the reason for you being absent from work as well as your willingness to do as much as you can while on leave. It is concise and to the point.
3. Basic Free Medical Leave Application
Here we have a simple, neatly formatted medical leave letter, which clearly explains the reason for applying and the approximate number of days needed for recovery in properly spaced paragraphs. It has a simple and formal color scheme. This leave application template is easy to download and edit in all formats.
4. Printable Free Medical Leave Letter
This elegant looking medical leave letter template is correctly formatted with proper paragraph spacing and the necessary tone and wording required. It is a high-quality letter template with sober, muted colors. The colors can be changed to your liking. This template can be shared digitally with ease in all file formats.
5. Free Medical Leave Letter for Office
This is a free leave letter format template which is useful when you need to apply for medical leave in your office. It is a perfectly worded, high-quality letter template which can be downloaded and edited in word or pdf formats. It is a premium quality template which can be shared digitally across all formats.
6. Sample Request for Leave of Absence
This medical leave of absence form is very simple to use because it has a predefined medical leave template with options and check boxes from where you can fill up your personal details, and then select the reason for leave, starting and ending dates and how many leaves you are entitled to. Thereafter you will have to select which supporting documents will be attached to the former. There is another section for those who want to apply for extension of leave.
7. Basic Application For Medical Leave
Educational institutions usually have their pre-designed request letter template to simplify the process of level application. You can just print out and fill the required details in the empty spaces. If you are eligible for the said number of paid or unpaid leaves, you can forward your application to you senior for approval and sanctioning.
8. Corporate Employee Leave Request Form
This is a concise PDF employee application form for leave application which is easy to understand and use. Since the format is fixed, all that you need to do is fill up the details regarding number of days applied and how many you have already availed of. The former has a multipurpose format which can be used for any other leave besides medical.
9. Simple Medical Leave Application
This is a medical application letter template is in the prescribed format with all the necessary elements in place. It is easy to fill up as you don’t have to worry about going wrong regarding the framework. You also have to mention your employment status and the number of paid medical leave you are eligible for during the said period.
10. One Page Medical Leave Form
The above request letter template is also very short and disciplined. It can be used when applying for any type of leave. There are options which just have to be checked and selected. The number of days of absence as well as paid and unpaid leave days are also mentioned in this leave application letter.
11. Basic Medical Sick Leave Application
This medical leave application guides the employee by going step by step so that there is no confusion. It is divided into 4 parts. The first part covers instructions and rules, the second part is to be filled in by the employee, the third by a certified doctor/physician and the last part is filled by the bank administrator and then sent for approval.