Businesses often work together in a project to be able to accomplish a common goal. The business that initiated the project often announces if they are in need of a partner company to work with them, and proposals come in from different companies to offer their services.
The initiating company then weighs in on which business proposal is best for their project and picks from them. The one that does not get picked will have to be rejected, and the initiating company will have to send them a business rejection letter. To learn more about rejection letters, continue reading on.
Plan Rejection Letter
Professional Business Rejection
What Is a Business Rejection Letter?
A business rejection letter also referred to as a letter of declination, is a formal letter sent from one business to another to politely reject a business offer or proposal. Aside from business proposals, this letter can also be used to decline job offers, applications, business ideas, and any other situation wherein a formal way of rejecting something is needed.
While there is no specific format when writing a business rejection letter, the general rule when writing one is to be as polite as possible in their rejection to lessen the disappointment brought to them. Here on our website, we have lots of rejection letter sample and offer rejection letter templates that you can use for reliable content and correct format.
What Are Things That Should Be Considered When Writing a Business Rejection Letter?
- Since this is a business letter, observe formality in your email’s formatting.
- Don’t waste the reader’s time by writing a long letter only for their business offer to get rejected. Make it short and direct.
- Getting rejected can cause a lot disappointment, so it is strongly advised to keep a polite and courteous tone in your letter.
- Be honest when explaining the reason why their business has been rejected.
- Provide them with constructive feedback.
We also have high-resolution rejection letters in pdf for you. For a different format for rejection letters, also check out our collection of job applicant rejection letters.
Partnership Rejection Letter
Business Email Letter
Thank You Rejection Letter
How to Write a Rejection Email to a Business Proposal?
- On the subject line, write your full name and in less than five words, provide the reader with an idea as to what the email is about.
- Greet the recipient by addressing them using “Dear Mr./Ms. or Mrs” followed by their name.
- On the first paragraph, proceed right away to the purpose of the letter, which is to inform them in a polite manner that you will not be accepting their business offer.
- Briefly, explain to the reader the reason for the rejection but don’t go too deep into the details.
- Leave the door open by informing them that you are willing to consider another business offer from them in the future.
- Close the email by wishing the reader all the best and sign off with your name and position in your company.
For more options, check out these Rejection letters in doc format and this set of Rejection Letter Sample from our website.