27+ Incident Report Templates in PDF

An incident report is a formal documentation of the facts related to an incident. It is also a report form that is filled out in order to record information of an uncommon event or instance that occurs at the facility, such as an injury to a patient. The purpose of this report is to write a documentation regarding details of an incident while they are still fresh to those who witnessed the event.

An incident report template is helpful for a concise and accurate report writing. It contains standard report format, which is needed for your document to be organized. Here, we offer various incident report templates that ready for download.

Employee Incident Report

Employee Injury Incident

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File Format
  • PDF

Size: 93 KB

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Employee Discipline Incident

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File Format
  • PDF

Size: 1 MB

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Accident Incident Report

Auto Accident Incident

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  • PDF

Size: 75 KB

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Accident Incident Sample

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  • PDF

Size: 107 KB

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Accident Incident Example

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  • PDF

Size: 51 KB

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What Is the Scope of Incident Report?

The scope of an incident report is to lead the investigating group through the process of deciding event sequence that leads to the accident or incident. It will then be processed by identifying the root cause and corrective measures. This will help avoid any incident from happening again.

All incidents will be further investigated. It will be conducted as they identify needed generic corrective actions to avoid accidents. Regardless of how deep the investigation is, the procedure will vary with the circumstances of the incident. To help you when it comes to report formatting, you might want to check out Report Samples in Doc.

Situations that Require an Incident Report

The report alerts the need for immediate investigation and follow-up. Incidents that require reporting are the following:

  • Assault, homicide, or other crime resulting in death.
  • Any elopement that results in death or major permanent loss of function.
  • Rape
  • Poisoning occurring within the institution.
  • Equipment malfunction or equipment user error during a treatment or diagnosis.
  • Patient death, paralysis, or coma associated with a medication error.
  • Surgery on the wrong patient.

These are just some of the instances where there is an imperative to file an incident report. Our Accident Report samples are helpful when it comes to situations like these. You can check the link to see more document samples.

Behavior Incident Report

Student Behavior Incident

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File Format
  • PDF

Size: 36 KB

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Employee Behavior Incident

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File Format
  • PDF

Size: 6 KB

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School Behavior Incident

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File Format
  • PDF

Size: 354 KB

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Construction Incident Report

Construction Site Incident

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File Format
  • PDF

Size: 163 KB

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Construction Accident Incident

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File Format
  • PDF

Size: 42 KB

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Construction Safety Incident

Details
File Format
  • PDF

Size: 163 KB

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Tips to Prepare a Perfect Incident Report

Part 1

When writing an incident report, the first thing you need to do is to look for facts. Gather and record them. The following are the necessary details you need to include:

  • Date, time, and specific location of the incident.
  • Names of the people involved and their immediate supervisor(s).
  • Names and accounts of witnesses.
  • What are the instances that lead to the incident?
  • What are the people doing at the moment of the incident?
  • Certain injuries of the body.
  • What are the types of treatment for injuries?

Part 2

Based on the gathered facts, it will be the right time to determine the sequence of events. You should include in your report the events leading up to the incident. The instances involved in the incident as well as the events following right after the incident, should be written as well.

Part 3

Examine and determine the facts. There should be an in-depth analysis of the causes of the accident in your report. Include what are the primary causes, secondary causes, and other contributing factors.

Part 4

Never forget to include recommendations for corrective action. This might include immediate actions as well as long-term corrective measures such as:

  • When an employee is on training for safe work practices.
  • Activities for preventive maintenance. This will keep materials in good condition and are operational.
  • Job procedure evaluations with a recommendation for changes.
  • Conducting a job hazard analysis. This will help determine the task for any other hazards. Training employees for these will then be conducted.

Part 5

When it comes to formatting, ensure you short and concise paragraphs so that the reader will know when you are describing new facts. You can use bullet points as this will help your report to look more organized. It will be easier to read and will draw the reader’s eye toward important points.

You can take a look at our behavior incident report samples for reference. These Report Examples will give you more precise insight on what should be included and the standard format as well.

Hospital Incident Report

Patient Incident

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File Format
  • PDF

Size: 2 MB

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Hospital Security Incident

Details
File Format
  • PDF

Size: 161 KB

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Hospital Incident Sample

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File Format
  • PDF

Size: 69 KB

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Medical Incident Report

Medical Emergency Incident

Details
File Format
  • PDF

Size: 64 KB

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Medical Device Incident

Details
File Format
  • PDF

Size: 22 KB

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Medical Assistant Incident

Details
File Format
  • PDF

Size: 30 KB

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Nursing Incident Report

Nursing Home Incident

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File Format
  • PDF

Size: 540 KB

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Nursing Student Incident

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File Format
  • PDF

Size: 30 KB

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What to Include In an Incident Report

These are the following details that you need to include when creating an incident report.

  • The incident’s circumstances.
  • The date, time, and specific location of the incident.
  • Interventions taken to care for the resident immediately after the incident.
  • A description of the injured person’s condition.
  • Pictures of the location.
  • A brief note of the interview with the injured person, as well as the other witnesses.
  • Details regarding where any equipment involved in the incident is located (in case it has been moved).
  • The contact details of any witnesses who were not interviewed.
  • Brief notes by the investigating person regarding the details in which the incident occurred.

Take note that it is vital that the report does not include any speculation or bias opinion as to what causes the incident. Proper incident documentation is also a must. Only write down information that is relevant to the incident.

Incident Report Templates

When it comes to proper documentation and report making, templates are always the best solution. They contain standard format and content are already added too. You can make changes if you want. These templates that we offer are well-written and organized. Employee Incident Report templates are a great example. Some of our report samples are in DOC format too for more options.

Office Incident Report

Dental Office Incident

Details
File Format
  • PDF

Size: 19 KB

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Physician Office Incident

Details
File Format
  • PDF

Size: 44 KB

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Quality Incident Report

Drinking Water Quality Incident

Details
File Format
  • PDF

Size: 614 KB

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Quality Control Incident

Details
File Format
  • PDF

Size: 42 KB

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Quality Assurance Incident

Details
File Format
  • PDF

Size: 96 KB

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Security Incident Report

Information Security Incident

Details
File Format
  • PDF

Size: 67 KB

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Cyber Security Incident

Details
File Format
  • PDF

Size: 308 KB

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Hipaa Security Incident

Details
File Format
  • PDF

Size: 87 KB

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Do’s and Don’ts of an Incident Report

Do’s

  • You should always be descriptive than evaluative.
  • Sign the report with your full name (first, initial, and last name).
  • You only need to use approved abbreviations or you can write out the words.
  • Always practice writing the incident report in a chronological order.
  • You should determine each document with the person’s complete name (last, first, and middle initial).

Don’ts

  • You should not use nicknames or aliases for those people receiving services.
  • Make sure not to postpone a documentation.
  • You should not use abbreviations that are not allowed.
  • You should not use the name of an individual receiving services in another individual’s record.
  • Never counterfeit any documentation.

Incident reports serve as a proof regarding certain events that lead to the incident. If you are writing up an incident report, you should know what are the necessary details you need to write down. Make sure the gathered facts are real and not falsified. For a more convenient way of report writing, our templates will be a huge help.

You might want to see our blank incident report templates for proper guidelines. Some of these are report samples in PDF document. These are user-friendly templates that are very easy and simple to modify.

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