Travel Agency Notice Letter

[Your Company Name]

[Your Company Email]

[Your Company Address]

[Your Company Number]

[Your Company Website]

[Month, Day, Year]

[Your Client / Subscriber / User Name]

[Your Client / Subscriber Address]

[City, State, ZIP Code]

Dear [Your Client / Subscriber / User Name],

Re: Notice of Travel Agency Services and Policies

We hope this letter finds you in good health and high spirits. As a valued customer of [Your Company Name], we are committed to providing you with exceptional travel experiences while ensuring compliance with all applicable laws and standards in the United States.

In accordance with the US Department of Transportation regulations, we would like to bring to your attention the following important information regarding our travel agency services and policies:

Booking Confirmation and Documentation:

Upon booking your travel arrangements with us, you will receive a confirmation email containing all relevant details of your trip.
It is imperative to review your booking confirmation carefully to ensure accuracy of travel dates, destinations, passenger information, and any additional services requested.

Please keep your booking confirmation and any other travel documentation in a safe and accessible place throughout your journey.

Cancellation and Refund Policies:

Our cancellation and refund policies vary depending on the type of travel service booked, such as flights, accommodations, tours, or packages.
We highly recommend reviewing the cancellation and refund terms associated with your specific booking prior to confirming your reservation.
In the event of any unforeseen circumstances necessitating cancellation, please contact us immediately to discuss your options and any applicable fees.

Travel Insurance:

While not mandatory, we strongly advise all customers to consider purchasing travel insurance to protect against unexpected events such as trip cancellations, medical emergencies, or travel disruptions.
Our experienced travel agents are available to assist you in selecting the most suitable travel insurance coverage tailored to your needs.

Passport and Visa Requirements:

It is the responsibility of each traveler to ensure compliance with passport, visa, and entry requirements for their intended destination(s) and any transit points.
We recommend verifying passport validity and visa requirements well in advance of your travel dates to avoid any potential issues or delays.

Health and Safety Measures:

Your health and safety are of paramount importance to us. We adhere to all relevant health and safety guidelines issued by federal, state, and local authorities.
Please familiarize yourself with any health and safety measures implemented by airlines, accommodations, and destination authorities, and comply with any requirements during your travels.

Customer Support and Assistance:

Our dedicated team of travel professionals is available to provide assistance and support before, during, and after your trip.
Should you have any questions, concerns, or require assistance at any stage of your travel journey, please do not hesitate to contact us.

At [Your Company Name], we strive to deliver exceptional service and unforgettable travel experiences while prioritizing the safety, comfort, and satisfaction of our customers. Thank you for choosing us as your trusted travel partner.

Safe travels,

[Your Position]

[Your Company Name]

[Your Company Number]

[Your Company Email]

[Your Company Website]

[Your Company Media]