Free Event Rental Agreement Letter

[Your Name]

[Your Company Name]

[Your Company Address]

[Your Company Email]

[Your Company Number]

Event Planner Solutions, LLC
1234 Celebration Avenue
Eventville, EV 56789

Subject: Event Rental Agreement

Dear Event Planner Solutions Team,

We are pleased to confirm the rental of Grand Event Hall for your upcoming event. Please find the details of the rental agreement below:

1. Event Details

• Event Name: Annual Charity Gala

• Date of Event: November 15, 2054

• Event Duration: 6:00 PM to 11:00 PM

• Estimated Number of Guests: 200

2. Rental Fees

• Venue Rental Fee: $5,000

• Security Deposit: $1,000 (Refundable)

• Additional Services:

  • Catering: $2,000

  • Audio/Visual Equipment: $500

  • Decoration: $800

3. Payment Terms

• Initial Deposit: $2,000 (Due by September 1, 2054)

• Remaining Balance: $4,300 (Due by November 1, 2054)

4. Cancellation Policy

• Cancellations made at least 60 days before the event date will receive a full refund of the initial deposit.

• Cancellations made less than 60 days before the event date will result in forfeiture of the initial deposit.

5. Responsibilities

• The Event Planner Solutions team is responsible for providing final event details and headcounts by November 1, 2054.

• Grand Event Hall will provide staff for setup, security, and cleanup.

6. Contact Information

• Event Coordinator: Jane Doe

• Phone Number: [Your Company Number]

• Email: [Your Company Email]

Please review the terms outlined above. If you agree, kindly sign and return a copy of this letter by August 21, 2054, to confirm your booking. Should you have any questions or require further information, feel free to contact me directly.

Thank you for choosing [Your Company Name] for your event. We look forward to hosting a memorable evening.

Sincerely,

[Your Name]
[Your Company Name]

Acknowledged and Agreed:

Event Planner Solutions Team

[Date]

[Your Company Name]

[Date]

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