Free Professional Order Letter Outline

[Your Company Name]

[Your Company Address]

[Date]

[Recipient’s Name]
[Recipient’s Position]
[Supplier/Company’s Name]
[Supplier’s Address]

Salutation
Dear [Recipient’s Name or "Customer Service Team"],

Introduction

Begin with a clear statement of purpose. Identify your company and your reason for writing.

• Example: "We are writing to place an order for [specify product/service], as per our recent discussions. We look forward to a timely and quality delivery from [Supplier/Company Name]."

Order Details

Provide a precise description of the items or services ordered. Be as detailed as possible to avoid confusion.

1. Product/Service Name:

   • Model/Style/Specifications (if applicable)

   • Quantity

   • Unit Price
     

2. Total Cost:

   • Specify subtotal, taxes, discounts, shipping, and overall total if known.

3. Item Codes or Reference Numbers (if applicable):
   

   • List any product codes or reference numbers that might assist in order processing.

Payment Terms

Mention your preferred payment terms and any details related to deposits, installments, or credit agreements.

• Example: "We understand that a 25% deposit is required upon order placement, with the remaining balance due upon delivery."

Delivery Instructions

Specify the expected delivery date, location, and any special instructions.

• Delivery Address: [Your Company’s Warehouse/Store or Alternate Location]

• Delivery Date/Deadline: [Specify if there’s a required date]

• Shipping Instructions: [Standard Shipping, Priority Shipping, Specific Carrier Preferences, etc.]

Contact Information

Provide the contact details of a representative within your company who can assist with any clarifications or issues.

• Example: "Please reach out to [Contact Name, Title] at [Contact Email/Phone Number] for any questions regarding this order."

Closing

Express appreciation and confirm any anticipated next steps.

• Example: "Thank you for your prompt attention to this order. We look forward to a successful transaction and future business with [Supplier’s Name]."

Complimentary Close

Sincerely,
[Your Name]
[Your Title]

Letter Templates @ Template.net