• Date

[Employer Contact Information]

• Hiring Manager's Name

• Title

• Company Name

• Company Address

1. Salutation

• Address the hiring manager formally:
  Example: "Dear [Hiring Manager’s Name],"

2. Expression of Gratitude

• Thank the employer for the opportunity and express enthusiasm about the role and company.
  
  Example: "I am honored by your offer for the [Job Title] position and truly excited about the possibility of joining [Company Name]."

3. Affirmation of Fit

• Reiterate why you are a good fit for the role, tying back to skills, experience, and passion.
  
  Example: "After learning more about [Company Name] and the responsibilities of the role, I am even more confident in my ability to contribute effectively to your team."

4. State Your Request

• Clearly outline the specific elements of the offer you would like reconsidered (e.g., salary, benefits, start date). Provide reasonable justifications.
  
  Example: "While I am enthusiastic about the role, I would like to discuss the proposed compensation package. Based on industry standards and my professional experience, I was expecting a salary closer to [desired amount]."

5. Provide Supporting Evidence

• Use concise, factual information to support your request:

  • Relevant market research or salary benchmarks.

  • Unique skills, certifications, or experiences you bring.
    
    Example: "According to recent reports by [source], the average salary for similar roles in [location] ranges between [range]. Additionally, my certifications in [specific skills] enhance my qualifications for the role."

6. Reaffirm Commitment and Flexibility

• Express willingness to collaborate and reach a mutually beneficial agreement.
  
  Example: "I remain very enthusiastic about joining [Company Name] and am open to discussing how we can align on a package that works for both of us."

7. Closing Statement

• Restate your appreciation and confidence in resolving the matter.
  
  Example: "Thank you again for this opportunity. I look forward to discussing this further and hope we can come to a mutually beneficial agreement."

8. Formal Closing

• Use a polite and professional closing:
  
  Example: "Sincerely,"

  • Sign your name.

Optional Attachments or References

• Attach any supporting documents (e.g., salary reports, certification copies) if appropriate.

• Mention these in the letter:
  
  Example: "For your reference, I have attached a recent salary survey highlighting the market range for this role."

Letter Templates @ Template.net