Event Planning List
Prepared By: [Your Name]
Date: [Date]
1. Pre-Event Planning
List | Task |
|---|
| Set event date and time |
| Define event objectives and goals |
| Set a budget |
| Choose an event theme or style |
| Secure event location |
| Book vendors |
| Send out Save the Dates or invitations |
| Hire staff or volunteers |
| Create an event schedule or timeline |
2. Marketing and Promotion
List | Task |
|---|
| Design and print invitations |
| Set up an event website or RSVP page |
| Create event social media pages |
| Promote event |
| Confirm event sponsorship |
| Send reminders |
| Contact media |
3. Logistics
List | Task |
|---|
| Arrange seating or table arrangements |
| Plan event signage |
| Coordinate food and drink service |
| Organize audio/visual needs |
| Set up event décor |
| Confirm security or safety measures |
| Prepare check-in process |
| Create event badges or tickets |
4. During the Event
List | Task |
|---|
| Arrive early for setup |
| Set up check-in desk |
| Coordinate with vendors |
| Ensure presenters are prepared |
| Oversee the schedule |
| Manage guest services |
| Troubleshoot any issues |
| Monitor guest flow |
5. Post-Event
List | Task |
|---|
| Send thank you notes |
| Collect feedback |
| Breakdown and cleanup |
| Finalize payments |
| Evaluate event success |
| Archive event materials |
| Review budget |
List Templates @ Template.net
