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Acknowledging the importance of letters to business is one factor that an entrepreneur must focus. As business letters are medium to exchange and relay information, this must not be taken for granted. You need to write it in a formal and professional way that is required for the industry. So, if you want to make and wanted a preformatted and industry compliant draft, then you need to download our Business Letter Template. This file has original content that you can edit, customize, and personalize. Moreover, you can download and print it in Microsoft Word format. Get this template now!
Business letters are good communication tools used by businesses to reach out through their target audience. They can be in any form of document written by businesses, such as a proposal letters, enclosure letters, request letters, and more. But, it’s quite surprising that business people fail to follow basic protocols in letter writing, where in fact it is one of the most essential documents that a business must have. Well, if you are one of those business people, let us provide you some helpful tips in writing business letters.
It is a good habit to refer to other samples of business letters as you can identify factors that you can apply into your letter. Also, you can refer to your past business letters and point out the gaps that make it incompetent. Then, make an outline about it and use it as your guide in producing a well-written business letter.
This tip is one of the most essential parts of your letter. To achieve this, you need to use proper and formal word throughout the document. Avoid using slangs and jargons that your audience might not understand. Also, maintain excellent grammar construction as it is one of the factor that ruins the professionalism of your letter.
As you are in the professional side, one other ways to do it is to make your letter short and straightforward. This business letter would be the introduction for your company, so you need to make sure to include every pieces of information that you must include. You can still make it even though you wanted your document to be short, as long as you know the essential details that you need to input.
Another key factor that other entrepreneurs disregard is addressing the letter’s recipient. This tip is important for business letters especially if you are addressing an executive. Exert some effort in knowing your audience by conducting your personal research. In that way, your friendly letter would establish a great first impression.
There is no standard style in writing your company letter. It depends on your personal preference, as long as it preserves the basics of a business letter. Incorporate the mentioned tips and you will surely improve your writing prowess in business letters.
6. Complimentary Close
The following are the general formats that most business people used in their letters.
1. Block Style
2. Modified Block Style
3. Semi-Block Style
1. Business Apology Letters
2. Appreciation Letters
3. Business Thank You Letters
4. Business Memorandum
6. Invitation Letters
7. Fundraising Letters
8. Letters of Introduction
9. Letters of Recognition
10. Recommendation Letters
11. Termination Letters
There is a slight difference between the two, although they are meant to convey messages to their audiences. A business letter is often written for external communications between clients and customers. A business memo is written to inform internal personnel in the company, such as the employees.