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Circumstances may hinder activities that you need to do, and as a result, you would need to cancel them. But, it would not be that easy to do, especially if you are dealing with complex matters, such as business. So, if you wanted to cancel a contract or request, you need to formally cancel it by presenting a cancellation letter. Do you want to make one now? Do not worry as you can now have our Cancellation Letter Templates. This file lets you save time, money, and effort. Moreover, it is downloadable, editable, and customizable in Apple Pages format. Download now!
Cancelling is a nature of work that one must take seriously. If you wanted to cancel a gym membership or service reservation, you cannot easily cancel it verbally, rather, you need a formal letter that would state everything about the cancellation. So, whether you wanted to cancel a personal or business commitment, here are some cancellation letter writing tips.
It is given that in every formal letter, an appropriate business letter must be utilized. An appropriate business letter format must have a heading that includes your name, contact number, address, and the date the letter was issued. Additional information, such as your recipient, company name, company logo, and address can be included.
Your cancellation letter is not the right place to beat around the bush, rather, make it direct and straightforward. Include into your intent letter a statement of cancellation with the commitment between you and the other party. Along with your intention, include the date as to when you wanted it to be effective.
It is the right for the other party to know as to why you are cancelling the agreement, so explain it into your letter. Give brief reasons why you wanted to cancel and present them in a list. Doing this would to let you establish a professional and friendly tone in the entirety of your letter.
If you have not settled the payment yet and you wanted to cancel the contract, you need to include it into your letter. For instance, if you wanted to cancel the loan that you made, you need to take note the exact amount that you need to pay. If possible, you can include the payment into the letter, such as attaching a check.
You need to request to your recipient a confirmation to the request by indicating that he/she must contact you with your contact details. Also, include a deadline with the letter according to your immediate needs. In that way, the possibility of your cancellation to be approved is higher.
A cancellation letter is issued by an individual to express the intention of cancelling or terminating an event, agreement, contract, or subscription. Then, the document will be addressed to the recipient whom he/she made a commitment with.
Before cancelling, an individual must know the types of cancellation policies that they wanted to avail. They must know the following:
1. Flexible Conditions
2. Strict Conditions
Both spellings are correct, but Americans favor canceled with one L, while British prefer cancelled with two Ls.
To cancel a contract, you need to send a notice of cancellation in the opposite party. Then, send a formal cancellation letter and keep a copy for yourself. Afterward, request for feedback if necessary.