With the operations that happen day to day within the community, it is essential to rely on the appropriate leaders. But it could be traumatic in a sense that you don’t even know who to approach. If you are among the cities that do not have a functional organization structure, you need a tool that best suits this circumstance. But do not worry, we have a selection of City Organizational Chart Templates in Word. All files are available in A4 and US Letter sizes. Now, it is easier to navigate leaders and department heads. So, start by making the right decisions. Grab a template today!
How to Make a City Organizational Chart in Word
For a community to function with peace and order, there needs to be a leader. There has to be a leader that handles issues and demands within the community. But a city government hierarchy does not only involve a mayor and city council to function. Different sectors and departments that work as a team to do specific duties complete a government organization. The roles and responsibilities of local government leaders carry out the potential of the community. But without proper organization, it will be challenging to navigate current positions. With this type of situation, it creates lapses and gaps between who is accountable and responsible for certain tendencies. It often happens, but you can avoid this. That is why we provide a list of steps that you can follow in making a city organizational chart.
1. Gather City Information
To get started, always get an overview of your city. Gather enough information as much as possible. Take a look at your city’s current state. Look for agreements, reports, and documentation, and see leaders’ roles and duties within the community. It will be a helpful step to knowing how you can sequence your local government’s structure. A city administration involves the mayor, councilors, and different departments, such as the communications department, city public works, and building department organization — all of these functions differently. By determining them individually, it will be easier to outline them in the next steps.
2. Prepare an Organizational Template
After the gathering of information, make sure you prepare your layout. Start launching your Microsoft Word application. You can either create from zero or download a preformatted chart. Our website offers selections of ready-made city organizational chart templates you can instantly download. But aside from that, you can go over the template and edit it for your preference. You can choose to use a vertical or horizontal page layout for this process.
3. Organize Different Divisions
Avoid clutter by separating one division to another. Do not make it even harder for the constituents to use. Organize every position by segregating them. We recommend you to segregate them by departments. Drag a Text box from the Insert tab. Then place it at the top, but below the mayor, city manager, and higher-ranking positions. This will serve as a major division. But aside from that, it helps your chart look more organized.
4. Input Different Subdivisions
Once you are done filling in the major departments, you can start jotting down the list of subdivisions. However, you need to make sure that they belong to the right department. For example, when your major division is “Public Safety”, the subdivisions must be related to it. Below, connect two shapes with the labels “Fire Department” and “Public Department”. With that said, avoid incorporating the finance team on the same column.
5. Review and Release
Even when you are working on a simple chart, make sure to go over your document. Let your city leaders recheck your work. Once done, print your government organizational chart and post it in the mayor's office. Don’t forget to use a clean and sturdy paper stock. Now, inform your community.
