How to Compose a Sales Meeting Minutes
Below is a helpful guide to take the minutes of your meeting effectively.
1. Be Knowledgeable of the Meeting Pointers
Have the foreknowledge of the meeting flow. This is will save you a lot of time in taking notes of the discussions made during the meeting. Prepare an outline template for the meeting so that while the meeting is ongoing, all you have to do is to fill out and add the details of what has been talked about in the meeting.
2. Focus on the Meeting
During the meeting, focus on listening to the presider of the meeting and to all the attendees who will share their suggestions, opinions, reactions, etc. about the agenda. Keep yourself away from distractions. Be a fast typer or writer so you could record everything in real-time.
3. Keep the Minutes Organized
The tendency for a minutes taker is to write everything he or she has heard in the meeting everywhere on the paper. Keep calm. The presider of the meeting would probably check if everyone got the message he or she is talking about. Just faithfully follow the outline you have prepared earlier. Categorize everything you jot down. Be attentive in all ways and always.
4. Send the Minutes’ Copy
Adjourning the meeting does not end your job as a minutes taker. You also have to send copies of the minutes of the meeting to the meeting attendees but this time, you should be sending out a summary. Do not use your minutes outline. Consolidate everything that you’ve written down instead and organize them in a logical manner.
What do the minutes of the meeting mean?
The minutes of the meeting is the record of what was discussed and decided in a meeting. It the notes of the action that must be taken, who must take them, and when it must be executed and accomplished.
Who takes the minutes in a meeting?
The person who takes down the minutes of the meeting is called a minutes taker. Most organizations call this position secretary. A minutes taker may be a professional whose only job is to take notes or someone from the meeting attendees who has a role in the agenda that will be tackled in the meeting.
What are the characteristics of good meeting minutes?
Good meeting minutes include attendance of the meeting attendees, a summary record of everything that was discussed regarding the minute agenda and has attachments or supporting files, if applicable, of the things discussed.
Why does taking the minutes of the meeting important?
The minutes of the meeting helps everyone that attended the meeting to be on the same page, the same ideas of what was agreed in the meeting.
What is the purpose of a sales meeting?
A sales meeting is intended to meet everyone in the sales team of a company. Despite the very hectic schedule the team has, a sales meeting is the time to:
1. recognize the sales team’s accomplishments
2. brainstorm sales strategies
3. update the team of the market changes
4. report product statuses