School Invoice Templates

What Is a School Invoice?

A school invoice is a type of document that’s used in billing someone for goods and services provided by the institution. Some examples of these billable items include (but aren’t limited to) tuitions, books, library access, uniforms, and dorm housing.

How to Make a School Invoice

In an invoice, there are other essential details included besides the payment itself (as explained by The Balance, an online resource for business). And so, be it for a music school, college, or kindergarten, it’s important to create an invoice with complete information. If you need a bit of help with that, then simply check out our tips just below!

1. Preparing Your School Invoice’s Layout

To start off, choose a suitable program for creating an invoice, which means a word processor with grid table features. Google Docs and MS Word are some good examples of such.

Once you have a new blank document ready in your desired program, apply 1-inch margins along the page’s borders to make your content look neat and professional. And, if your software allows, set the page size to your region’s standard--usually A4 or US letter size.

2. Your School Invoice’s General Information

When you design an invoice for your education establishment, there are several details that need inclusion. The first of these is the title, which should be fairly descriptive--like “Primary School Services Invoice” or “Diving School Lesson Invoice.” Next, input the invoice’s ID number, order number, and date.

After that, enter a few general details about the school, which are the name, address, and contact information. Immediately follow that up with similar details about the client or student.

3. Use a Grid Table in Your School Invoice

The next section of your invoice involves using a table for the payment details. When inserting a table, include several columns that outline each item’s description, rate/quantity, and pricing. Reserve the far-right column for each item’s total amount.

Then, just below the table are the subtotal, tax, discounts, and grand total.

4. Spruce up You School Invoice

Before finalizing your invoice’s design, add the school’s logo in one of the document’s upper corners. And, to ensure better readability of your invoice’s table, use a bit of smart coloring on the cells to segregate sections as needed.

Now that you’ve read through our tips, it’s now much easier to make an invoice for your educational establishment! However, if you’d like some customizable resources for your needs, then remember to have a look at our School Invoice Templates!