When you are running a non-profit fundraising organization, you might receive aq lot of donations. Each donation, no matter how small it is, deserves a worthy mention. That is when you write a charity acknowledgment letter to boost your promotion and donor contribution. But these letters are also required by the supporters for tax returns. Therefore, if you are not aware of the proper format of an acknowledgment letter, you should refer letter templates with ready-made format and content for your convenience!
How to Write a Charity Acknowledgement Letter?
Step 1: Start with the Donor’s Details
An acknowledgment letter should follow a proper business letter format and therefore, must start with the details of the donor to whom the letter is being sent. Start with his name of the person or organization, official address, city, state and zip code. If it’s a handwritten you can add the contact number as well.
Step 2: Include Receiver’s Details
Below the donor’s details, leave one line space and add the current date of writing the letter. After that, write the details of the receiver, i.e your organization. Add your charity’s name, address, city and zip code with your contact number. Don’t forget to mention the legal registration number of your organization as well.
Step 3: Construct the Body
After the introductory details, now you need to move to the body of the letter. Start with a proper official salutation with the full name of the donor. In the body of the letter, you need to include the details of the donation made. Add the date of donation, amount or description of the gift donated. Remember to send it to each donor.
Step 4: End with Contact Information
After a descriptive body, add another paragraph below and request the donor to contact your organization for future donations as well. Don’t forget to provide your contact details and social media sites like Facebook, Twitter, and Website. Lastly, extend your warm wishes and tone of gratitude in the last line and end the letter.
Step 5: Concluding Signature
After you have written the body of the letter, end it with a formal ‘Thankfully,’ and the President’s name of the organization in the next line. Include your full name, designation and the name of your charity. You can provide cordial gratitude with a small token like a thank you mug or merchandise of the organization to make the donor feel appreciated.
6+ Charity Acknowledgement Letter Templates in Word | PDF
1. Charity Acknowledgement Letter Template
When you have a charity organization to run, you need to keep good relations with donors and supporters. Now you can do that using this ready-made Charity Acknowledgement Letter Template in PDF format which comes with a format for you to just fill in information that is required. Once it’s done, you can either send it online or may print it out instantly as per convenience!
2. Sample Charity Acknowledgement Letter
If you are looking to write an acknowledgment letter, you should check out some samples from our website like this practice Sample Charity Acknowledgement Letter. You can get this template in your required file format and sue this compatible file with any editing device you have. The best part is you can even make changes to it as it is highly customizable too!
3. Charitable Gift Acknowledgment Letter
Our Charitable Gift Acknowledgment Letter is a fully custom-made letter template that comes with a professional framework for your convenience. All you need to do is download it anytime and add your organization details to make it easier for the donor to understand. We also have a wide variety of letter templates in Pages that you can also use for your Apple devices.
4. Charity Auction Acknowledgement Letter
Are you in immediate need of easy to use and print acknowledgment letters? Even if you have too many donors to send letters to, you can use our handy Charity Auction Acknowledgement Letter template easily without any hassles and make sure you add every detail of the donation. You can even try and check out the latest letter samples in multiple file formats from our website!
5. Charity Acknowledgment Letter Example
It is customary to send a nonprofit donation letter after every fundraising event to boost your supporter base and provide appreciation to your kind donors. The best way to save time and effort is to use a handmade letter sample like this Charity Acknowledgment Letter Example on your device which is print-ready anytime. You can even make some changes to this editable file if you are not satisfied with the template!
6. Charity Distribution Acknowledgment Letter
The best way to make sure that you have extended your gratitude is by using this pre-built Charity Distribution Acknowledgment letter template. It comes with a full layout of a business letter that you can use whenever you need an official acknowledgment letter for multiple donors. Just change the personal information and send them to the designated donors hassle-free.
7. Charity Acknowledgement Letter in DOC
In immediate need of a letter in google docs so that you can use it to craft tour acknowledgement letter? Make sure you have this Charity Acknowledgement Letter in DOC with you. It’s easy to edit, quite compatible with all devices and is ready to customise the way you want it to be! So hurry and don’t let go of this chance now!