How to Write a Notice to Vacate Letter [10+ Best Templates]

how to write a notice to vacate letter

If you are a landlord, it is a viable assumption that you might have troubles with a few of your tenants. In cases of humongous trouble, it might be that you want them to vacate your property. If that sounds like your situation, it is important that you create or use a notice to vacate letter. If you are a tenant, you might want to relocate with or without breaking your lease. A notice to vacate letter is important in both situations.

5 Step to Write a Notice to Vacate Letter

Step 1: Keep It Straightforward

Notice to vacate letters are formal letters, requiring utter transparency and efficiency. When writing this letter, you must get straight to your point and break the news of vacating. Going round in circles with this document will only cause conundrums and nothing else.

Step 2: Mention Your Reasons

Whether you are a tenant or a landlord, it is important that you provide the receiving end some clarity. Be sure to mention your reasons for vacating the important. This helps landlords understand your reasons and tenants understand their wrongdoing or expiration of the lease.

Step 3: Mention the Deadline for Vacating

This above all, always mention the deadline for vacating the property. It doesn’t matter if you are the tenant or the landlord. Mentioning a deadline puts things into perspective and helps the other party to understand the time frame provided for leaving.

Step 4: Talk About Security Deposits

If you are a landlord, it is obvious that you have some sort of a security deposit by the tenant. When the tenant is vacating the property, it is important that you talk about the security deposit. If you are a tenant, it is crucial that you ask for the security deposit to be returned.

Step 5: Address the Letter Specifically to the Tenant or the Landlord

Last but not the least, make sure that your letter is addressed specifically to the landlord or the tenant. Being specific in this regard personalizes the letter. It also gives a certain amount of legitimacy to the letter, making it valid in the court of law in case such a situation arises.

10+ Notice to Vacate Letter Templates

1. Tenant Eviction Notice Template

tenant eviction notice template
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File Format
  • MS Word
  • Pages

Size: A4, US

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This notice to vacate template is clear. The highlighted texts in this Word letter template can be removed and the letter can be personalized according to your preference. There is space provided for you to mention the reasons of eviction, making sure that a transparency is maintained.

2. Free Notice to Vacate Letter

free-notice-to-vacate-letter
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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Simple and elaborate, this notice to vacate is available in Pages format and it is to be sent to a tenant once their lease period has expired and they have not renewed it. The letter mentions a specific date by which the property should be vacated, making sure that the tenant is clear on your purpose and arrangement.

3. Free Landlord Notice to Vacate Letter

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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Cleanly written with an authoritative voice, this notice to vacate letter template is to be sent to the tenant if they have missed rent or are constantly missing rent. This letter is a precursor to an eviction notice template, issuing a clear warning. The tone of the letter demands obedience making it efficient.

4. Free 30 Day Notice to Vacate Letter

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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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The notice to vacate letter template here comes with a specific time period of thirty days. The letter specifies the reason being the tenant’s failure to comply to the rental agreement and taking in unapproved roommates, making sure that tenant realizes why he/she is being asked to leave the property.

5. Free 30 Day Notice to Vacate Letter to Roommate

free 30 day notice to vacate letter to roommate
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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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As opposed to a landlord sending a letter to vacate, this notice to vacate letter is addressed to a roommate, in the events of the roommate failing to pay rent and for other such amenities. The letter also provides for a time period of thirty days.

6. Tenant’s Notice to Vacate Letter

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  • PDF

Size: 24.9 KB

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The notice to vacate letter template here is being addressed to the landlord or the housing agency by the tenant. The letter specifies why the tenant is moving out, making sure that the landlord or the housing agency gets closure on the move out. Being tenant friendly, the letter also talks about the security deposit.

7. 28 Days – Tenant’s Notice to Vacate Letter

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  • PDF

Size: 22.8 KB

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Being specific to a twenty eight day notice period, this tenant’s letter template is simple and yet, detailed. This form can be used for untimely break in the lease or even when the lease for the property has expired. The tenant has to write down his/her reason to vacate so that the agency has an idea of the same.

8. Sample Tenant’s Notice to Vacate Letter

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  • PDF

Size: 11.1 KB

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The simplicity of this notice letter template allows for the landlord or the renting agency to understand why the tenant wants to vacate the leased property. There is space for the tenant to write down their new address so that the security deposit can be forwarded to the new location.

9. Professional 60 Day Tenant’s Notice to Vacate

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File Format
  • PDF

Size: 278 KB

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Detail oriented and neat, this notice letter template is for landlords to ask tenants to vacate their properties at a sixty day notice period. This notice is not just a notice but also comes with several facts and terms to help the tenant understand his/her position in the vacating stance.

10. 14 Day Notice To Vacate Letter From Tenant

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  • PDF

Size: 58.7 KB

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This notice letter template does not beat around the bush. It is minimal and efficient at its work. There is a mention of a law in the letter that states that the tenant doesn’t need to give the landlord more than twenty one days of notice, this ensures that the tenant has a legal and valid stand.

11. Sample 90-Day Notice to Vacate Letter

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  • PDF

Size: 78.1 KB

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This legal notice template is provided by the government, in case the land has been acquired for public or governmental use. The letter states that the government will help the tenant or the resident relocate by helping them find another accomodation, assuring the tenant a safety net.

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