As a landlord, it can be that you might want to get rid of a tenant for multiple reasons. Maybe they don’t comply with their leases or maybe, you need the apartment for personal reasons. In situations like such, you are to write an end of lease letter to your tenant. Doing so is crucial, and doing it well is all the more. In such a case, the best option is that, you can use the end of lease letter template. Mostly, these templates are ready to be used without any editing, while sometimes you may need to customize them. So it’s important to know the essentials of end of lease letter templates.
5 Steps to Write an End of Lease Letter to Tenant
Step 1: Keep It Formal
An end of lease letter to your tenant is not supposed to be a friendly affair, it indicates that the tenant will have to look for some other place to live. The best of the way of writing an end of lease letter is to keep it formal and gentle, letting the tenant know that the letter is not personal but professional. Even if the end of the lease situation is because of the tenants mishandling of the property, don’t let it reflect in the tone of the letter. Just state facts.
Step 2: Refrain from Design
Again, an end of lease letter to the tenant is a formal affair. When it comes to formal affairs, it is important that you don’t spike the document with unimportant design. The design takes away from the actual purpose of the document. Neatness, of course, is valued, as it’s a legal document.
Step 3: Mention Your Reasons
When writing an end of lease letter, it is important that you give the tenant a bit of closure on the issue. Always mention your reasons for asking the tenant to leave. This ensures that the tenant knows whether the relocation was his/her fault or not. Don’t be bitter about anything, just mention the reason in a matter-of-fact tone.
Step 4: Mention a Time Crunch
At the end of lease letter to the tenant, do not forget to write down the time period allotted to the tenant for moving out. Usually, end of lease letters come with a number of days notice, for example, a thirty-day notice. Providing a time crunch allows for you and your tenant to be on the same page when it comes to moving out.
Step 5: Don’t Forget to Sign
Last but not the least, don’t forget to sign the end of lease letter. Signing any document that can be upheld in a court of law is the most important thing to do. Signing the end of lease letter gives it a legal backing and makes it a legitimate document that is official in nature. Now, let’s see which readymade templates you can use for the purpose.
5+ End of Lease Letter Templates To Tenant
1. Confirmation of Notice to Vacate End of Lease
The end of sample rental termination letter to tenant here is sent by the landlord upon the tenant giving notice on leaving the property. The letter mentions that the apartment clean up is entirely the tenant’s responsibility, making sure that the tenant and the landlord are on the same page. A list is provided for the tenant, so, he/she can comply and clean accordingly. The language is crisp and controlled, which makes this template ready to use for a landlord.
2. Notice of Lease Termination
This end of lease termination letter template, sent by the landlord to the tenant, revokes the lease due to the failure of the tenant complying with the lease agreement signed beforehand. This letter comes after several warnings and the same is mentioned at the bottom. The letter threatens legal action if the tenant fails to comply, giving this letter a very serious outlook. Download and use without hesitation if you want a speedy end to the lease.
3. Sample End of Lease Letter
Simple and straightforward, this sample lease termination letter is meant to be given to a tenant if the landlord decides on selling his/her property. The last part of the letter talks about the legal validity of the letter by mentioning a certain act, making sure that the document is valid in courts of law. Important elements are highlighted in colored ink in this letter (red).
4. Three Month Notice to End Tenancy
This end of lease termination letter comes with a three-month notice and can be used by both, the landlord and the tenant. Space is provided for the tenant or the landlord to mention the address of the unit, making sure that there are no confusions and that address has to be vacated. You also have to mention the date of the ending of tenancy, making sure everyone is on the same page.
5. Notice of Termination of Farm Tenancy
As opposed to residential termination of tenancy, this end of lease termination template to tenant deals with the termination of a farm lease. It can be seen that the letter states a provision by the Code of Iowa to give the letter a legal backing. The authoritative tone of the letter makes it unique and demands the obedience of the tenant receiving the letter. The template leaves ample space for you to fill out all necessary details.
6. Professional End of Lease Letter to Tenant
The landlord letter template here is made for a landlord asking the tenant to vacate the property so that the landlord’s family can occupy the residence. The letter mentions the date on which the landlord’s family is ought to move in, so that the tenant knows when to move out. You can customise this letter to suit your liking. This is the only end of lease letter template you may need.