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5+ Nursing Schedule Templates – Word, PDF, Excel, Google Docs

Nursing is a difficult job, however, its nobility is bigger and that’s why it is one of the most loved and dedicated lines of work. For anyone that works in a hospital and nursing facility, they’d be aware that a nursing schedule is a norm. This kind of schedule is a timetable of the nurses working at the facility the schedule includes management of shift swaps, time-offs, open shifts, etc. There are ready-to-print templates available which you can use.

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Nursing Schedule Template

File Format
  • Google Docs
  • MS Excel
  • MS Word
  • Pages
  • Editable PDF

Size: US, A4


If you’re looking for an effective scheduling tool you can use for full-time or part-time nurses, then you can take the help of this nursing schedule template, which is exactly the thing you need. The file is professionally designed for a hospital that has a rotating 12-hour day and night shift. It lets you list any number of employees and counts the number of employees working each day to help you set up an effective working schedule. Another added advantage of this template is that it is not just limited to a computer, but you can also download it on any electronic device with ease.

Self Scheduling for Hospital Nurses Free PDF Format

Draft a Nursing Schedule in 5 Steps:

Step 1: Open a New File

In order to create a well-drafted nursing schedule, the first thing you need to do is select a file format you need it in. Nursing schedules are available in many file formats like Pages, Word, Google Docs, etc. These file formats will help you make the perfect schedule you need. All you would have to do is download the template, edit and customize it to suit your needs and preferences.

Step 2: Add Headings and Basic Details

The next thing for you to do would be to headings and the basic details like the name of the hospital/clinic, name of the supervisor, the strength of the team, shift swapping, etc. Remember to make the schedule in advance so that it is easier for you to make the best out of the worst situation if any issue crops up.

Step 3: Insert the Content

Once you know what you have to write, it would be easier for you to make the schedule. You must know the whole team that works in the hospital, ao that you can easily make the schedule you need. Add al their shift timings, any busy timings, what are their work preferences, etc.

Step 4: Miscellaneous Information

Give them a chance to find their substitutes, so that it gets easier for them to replace their job with someone else in case they cannot make it to the hospital for some reason. Give them the shift availability chart, so that they can fill it and this way, you can also be sure to make the necessary arrangements whenever needed. Use the best for the job. Have all the backups ready, so that it doesn’t get too messy in the end.

Step 5: Save, Print, and Distribute

Keep them engaged in work and also, do not overdo their timings. Watch out for extra overtime. Give them room to grow and evolve, so that they can also learn a lot. Once you have all the points ready, make sure that you put it down on paper or online. Save, print and then distribute the simple schedule you made to everyone.

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Helps In Managing The Overtime Level:

The introduction of scheduling templates helps in reducing the overtime level along with over staffing and the use of the contractual labor staff through the alert display at the areas/sections where the overspend will take place. Some of the premium and top-level scheduling template tools help in leveraging the workforce that’s very familiar with all our procedures and facilities.

Before spending big on the paid versions of these templates, it’s always a better option to download the free versions to have an idea of how these templates function.

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