Section | Description | Status |
I. Introduction ● Policy Objectives and Purpose | ● Clearly state the goals and reasons for implementing the flextime policy. | ● Done |
II. Eligibility ● Eligibility Criteria | ● Define which employees are eligible for flextime arrangements (full-time employees, specific job roles, performance criteria). | ● Done |
III. Work Hours ● Core Hours | ● Specify the core hours during which all employees are expected to be present or available for work. | ● Done |
● Flexible Hours | ● Describe how employees can adjust their work hours (start and end times, compressed workweeks, etc.). | ● Done |
IV. Request and Approval ● Request and Approval Process | ● Outline the process for employees to request flextime, including how and when to submit requests, and the criteria for approval or denial. | ● Done |
V. Communication and Accessibility ● Communication Expectations | ● Explain how employees should communicate their schedules and ensure they are reachable during working hours (even if working remotely). | ● Done |
● Accessibility and Availability | ● Define how employees can be reached during their flexible working hours, especially when working remotely. | ● Done |
VI. Performance and Evaluation ● Performance Expectations | ● Define performance expectations for employees under a flextime arrangement. | ● Done |
● Performance Evaluation | ● Describe how employee performance will be assessed under a flextime arrangement and how any performance issues will be addressed. | ● Done |
VII. Termination or Modification ● Policy Modification | ● Specify how flextime arrangements can be modified, and who has the authority to make such modifications. | ● Done |
● Termination of Flextime Arrangements | ● Explain the process for terminating a flextime arrangement, whether initiated by the employer or the employee. | ● Done |
VIII. Legal Compliance ● Compliance with Labor Laws | ● Ensure that the policy complies with relevant labor laws, including overtime, wage regulations, and any legal requirements for employee breaks. | ● Done |
IX. Training and Education ● Training Programs | ● Describe any training or educational programs for employees and supervisors to effectively implement and manage the flextime policy. | ● Done |
X. Record-Keeping ● Record-Keeping Procedures | ● Explain how records of flextime arrangements will be maintained, including what information will be documented and for how long. | ● Done |
XI. Confidentiality ● Confidentiality of Flextime Arrangements | ● Address the confidentiality of employee flextime arrangements to protect sensitive information. | ● Done |
XII. Communication and Reporting ● Communication of Policy | ● Outline how the organization will communicate the policy to employees, including when it will be distributed and how it can be accessed. | ● Done |
● Handling Concerns and Disputes | ● Describe how concerns or disputes related to the flextime policy will be handled, including the process for raising and addressing such issues. | ● Done |
XIII. Review and Updates ● Policy Review and Updates | ● Indicate how often the policy and its checklist will be reviewed and updated to adapt to changing circumstances and evolving needs. | ● Done |
XIV. Legal Disclaimer ● Legal and Compliance Disclaimer | ● Include a statement that the policy complies with all applicable laws and regulations. | ● Done |
